Legal Administrative Assistant - Regulatory

McMillan LLP; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

McMillan LLP, a leading Business Law firm in Canada, seeks a Legal Administrative Assistant in Toronto. The role involves managing administrative tasks for legal professionals, requiring strong organizational and interpersonal skills. Join a firm recognized for its commitment to employee growth and a supportive work environment.

Benefits

Commensurate Compensation and Benefits Package

Mentorship and Support

Continuous Education and Training

Qualifications

• Minimum of three years of administrative experience supporting multiple legal professionals.
• Detail-oriented and able to meet deadlines in a fast-paced environment.
• Strong skills in Microsoft Office suite and document management software.

Responsibilities

• Manage legal and administrative tasks for three legal professionals.
• Document production, billing, calendar management, and meeting coordination.
• Oversee client contact information and assist with marketing materials.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Detail-oriented

Education

Legal Assistant or Office Administration Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Pro

Desksite

IntApp

3E

Job description

Job Category: Legal Support Professionals

Requisition Number: LEGAL002337

Apply now

• Posted : May 15, 2025
• Full-Time
• Hybrid

Locations

Showing 1 location

Toronto
Toronto, ON M5J2T3, CAN

Description

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Regulatory Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of three successful legal professionals.

McMillan LLP is proud to be named one ofGreater Toronto's Top Employers for 2025 , marking our third consecutive year receiving this honor. This recognition highlights our commitment to exceptional programs and workplace policies that promote employee growth and satisfaction. We value our people and foster an environment where innovation and idea generation are key to everyone’s success. Continuous education, training, and support play a huge role in achieving a collaborative atmosphere and cohesive culture. At McMillan LLP, we ensure a supportive and engaging work environment, attracting and retaining top talent across all departments. Join us to be part of a firm that values your professional development and well-being, empowering you to thrive and make a meaningful impact in your role.

What You’ll Do

You will be the go-to person for your team who will depend on your guidance and support to keep them organized. You will be involved in a wide variety of administrative tasks, including document production, drafting correspondence, opening new client matters, management, and organization of documents in our document management system, billing and docket review, calendar management, and coordinating meetings. You will also oversee the maintenance of client contact information, assist with tracking business development activities, prepare marketing material, make travel arrangements, and prepare registrations for conferences. Leveraging technology, to service the legal professionals and clients in an efficient and effective manner, is key.

What You Bring

You have established yourself as a key resource in your career. Your history includes a Legal Assistant or Office Administration Diploma, coupled with a minimum of three years of administrative experience, supporting the practices of multiple legal professionals. We would also be interested in recent graduates who have a keen interest in the legal field. You have strong administrative, organizational, and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, manage fast-paced workloads, and provide an exceptional level of client service. You are eager to expand your knowledge, embrace evolving technology, and have strong skills in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro. Prior experience with Desksite, IntApp and 3E or similar document management, file opening and accounting software is helpful. Experience in marketing and design, and social media platforms, are also an asset.

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.