Legal Administrative Assistant

Kia Canada Inc; Mississauga; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Administrative Assistant to support their Legal Department. This role involves providing primary support to the General Counsel and assisting the litigation team in a fast-paced environment. You will manage legal documentation, coordinate departmental mail, and oversee the budget, ensuring accuracy and efficiency. If you thrive on organization and have a knack for legal processes, this is the perfect opportunity for you to make a significant impact in a collaborative setting. Join a company committed to inclusivity and accessibility, where your contributions will be valued.

Qualifications

• 3+ years of experience in a law firm or in-house environment.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Provide primary support to General Counsel and litigation team.
• Manage legal invoices and oversee the Legal Department budget.
• Prepare quarterly and annual reports for financial and litigation.

Skills

Organizational Skills

Detail Orientation

Initiative

Bilingual (French and English)

Education

3+ years as Administrative/Executive Assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Accounting Software

Job description

The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team.

This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills.

• Schedule and confirm appointments, meetings, event preparation.
• Maintain and organize electronic filing system.
• Receive, process and schedule departmental mail – incoming & outgoing.
• Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc.
• Process, manage and coordinate payment of all legal invoices using accounting software.
• Oversee the Legal Department budget and process expenses.
• Prepare quarterly and annual reports (financial and litigation)
• Record and track contracts sent and follow-up requests, as necessary.
• Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee
• Gather information and coordinate routine inquiries from external and internal sources.
• Connect with the litigation team and update the litigation tracker on a weekly basis.
• Manage litigation tickler system and litigation calendars
• Administer litigation file opening and closing procedures according to departmental guidelines
• Other legal administrative duties in support of the Legal Department as they arise
• Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint
• 3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment
• Detail oriented and organized with a high level of accuracy
• Ability to take initiative and perform tasks independently
• Bilingual in French and English is an asset.

Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone. As such, we will accommodate disabilities during the selection process and we will work with you to meet your needs.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. No agencies or phone calls, please.