Legal Administrative Assistant - Trademarks

Meridia Recruitment Solutions; Ontario; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A global law firm is seeking an experienced Legal Administrative Assistant to support their Intellectual Property group specializing in Trademarks. The role involves managing a busy practice, preparing legal documents, and liaising with clients. This hybrid position requires strong communication skills and a background in Intellectual Property.

Qualifications

• Minimum 5 years of experience in Intellectual Property, focusing on Trademarks.
• Strong knowledge of Microsoft Office Suite.

Responsibilities

• Organize and expedite the flow of work through the professional's practice.
• Prepare legal documents and correspondence with minimal direction.
• Monitor deadlines and assist with filing reports.

Skills

Communication

Proofreading

Multi-tasking

Education

Administrative Assistant Diploma

Tools

Microsoft Office Suite

Job description

AC-17809

Our client, a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia, is currently seeking an experienced Legal Administrative Assistant to join their Intellectual Property group, specializing in Trademarks. The successful candidate will join a high-volume practice supporting a well-respected professional in the Trademark space, able to jump right in, learn quickly, and manage a busy practice.

This is a hybrid position, reporting to the office in Ottawa 50% of the time.

Responsibilities:

1. Organize and expedite the flow of work through the professional's practice, initiating follow-up actions as appropriate.
2. Accurately prepare legal documents and correspondence with minimal direction.
3. Transcribe and type legal documents and correspondence.
4. Liaise between legal professionals and internal/external individuals, groups, and clients at all levels.
5. Prepare, amend, and attend to electronic filings and prosecution of Canadian trademark applications and related reports.
6. Monitor deadlines, send reminders, and assist with the preparation and filing of reports to clients and responses to deadlines.
7. Prepare dockets and accounts for approval; must be comfortable with numbers and proficient with accounting and billing procedures.
8. Prepare routine correspondence, perform administrative tasks, and maintain client contact information in databases.
9. Prioritize incoming work, follow through on assignments, and manage ongoing tasks.
10. Implement and maintain practice management systems for busy professionals.
11. Open and close files.
12. Work proactively in day-to-day support of the professional's Intellectual Property practice.
13. Work effectively as part of an Intellectual Property team.
14. Use initiative and good judgment to relieve the professional of administrative detail.

Qualifications:

• Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years of experience in Intellectual Property, focusing on Trademarks.
• Strong knowledge of Microsoft Office Suite.
• Good keyboard and dictation skills.
• Ability to work in a team environment with a professional demeanor.
• Strong written, oral, and verbal communication skills.
• Thorough, conscientious, and strong proofreading skills.
• Ability to multi-task in a fast-paced environment.
• Ability to independently learn and use electronic tools, systems, and applications.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not perfectly align with every qualification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Employment Equity Statement:

Our client is dedicated to building a diverse and inclusive workplace. If you have a disability or special need requiring accommodation during the recruitment process, please let us know.