Lead Contract Administrator

Turner Fleischer Architects Inc; Toronto; Hybrid; CAD 115,000 - 145,000; Full time

Benefits offered by this job

Transparent Salary Bands

3 Weeks Vacation Paid

10 Personal Days Paid

RRSP Matching

8 Weeks Work from Abroad Per Year

100% Benefit Premiums Paid

Employee Assistance Program

Professional Association Dues Paid

Hybrid Work

Studio Gym

Annual Home Office Allowance

Job summary

Turner Fleischer Architects Inc in Toronto, Ontario, is hiring a Lead Contract Administrator to oversee contract administration during construction, coordinating closely with the Project Manager and project team to ensure alignment with design intent and contractual requirements.

The role requires an architectural diploma or degree and at least 8 years of architectural experience, with proficiency in Revit, MS Office, and Bluebeam. A hybrid work model is offered along with generous benefits.

Qualifications

• Diploma in Architectural Technology or degree in Architecture.
• Experience with contract administration in architectural projects.
• Proficiency in Revit, MS Office, and Bluebeam.
• Strong communication, critical thinking, and problem-solving abilities.

Responsibilities

• Lead the project team during the contract administration phase, ensuring deliverables align with design intent and project requirements.
• Oversee submittal reviews, RFI handling, change management, payment certification, and project closeout.
• Participate in OAC meetings and site visits with proactive communication between site and studio.
• Conduct site visits for reviews, mock-ups, deficiencies, and occupancy assessments.
• Act as primary contact for clients, contractors, consultants, and stakeholders during construction.
• Collaborate with the Project Manager to establish a workplan and monitor/ manage project financials during construction.

Skills

Strong communication

Critical thinking

Problem-solving

Education

Diploma in Architectural Technology or Architecture degree

Tools

Revit

MS Office

Bluebeam

Job description

Lead Contract Administrator

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Designand Experiential Graphic Design. In addition, we have a Digital Practice Department, which commits to the implementation of BIM, research + development, and the infusion of cutting-edgetechnology into our projects and practice.

Who Are We Looking For

As Lead Contract Administrator, you provideoversight during the construction phase, ensuring the successful delivery of projects from design intent through completion. Working collaboratively with the Project Manager and project team, you align on-site execution with studio standards, clientobjectives, and contractual requirements. You engage early and throughout the project lifecycle, contributing to reviews that enhance constructability, quality, and efficiency. You navigate complex project dynamics with a proactive and solution-oriented approach,maintainingclear communication between the site and studio to uphold project integrity and exceed client expectations.

What You Will Do:

• Lead the project team during the contract administration phase, providing direction and guidance to ensure deliverables areaccurate, complete, and aligned with design intent and project requirements.

• Oversee the contract administration phase, ensuring meticulous oversight of submittal reviews, RFI (Request for Information) and change management, payment certification, project closeout, and active participation in OAC (Owner Architect Contractor) meetings and site visits.

• Conduct site visits to perform limited general reviews,mock-upreviews,deficiency walkthroughs, and occupancy reviews.

• AttendOwner-Architect-Contractor (OAC) and other site meetings to ensure effective communication and coordination. Lead discussions to resolve issues efficiently andin accordance withcontract documents.

• Act as the primary point of contact during the contract administration phase for clients, contractors, consultants, and other stakeholders.

• Collaborate with the Project Manager to establish a comprehensive workplan,monitor,and manage project financials during the construction phase.

• Create a supportive and engaging environmentofferingguidance and constructive feedback to yourteam. Ensurethey are well-equipped with the resources and direction needed to successfully meet project deliverables.

What You Will Bring:

• Diploma in Architectural Technology or Degreein Architecture.

• Minimum 8 years of Architectural experience including Contract Administration.

• Proficiencyin Revit, MS Office, Bluebeam.

• Strong communication, critical thinking, and effective problem-solving skills.

• Mustpossessa valid G Driver’s License and have a personal vehicle available for daily business usewithin Ontario and occasionally outside the province based on project needs.

• Ability to work in a hybrid role, with3days in the Studio.

What We Will Provide

The expected hiring range for this position is $115,000 to $145,000 annually. This hiring range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity.

In addition to base salary, we offer the following benefits:

• Transparent Salary Bands.

• Minimum 3Week's VacationPaid.

• 10 Personal Days Paid.

• RRSP Matching.

• 8 Weeks WorkfromAbroad Per Year.

• 100% Benefit Premiums Paid.

• Employee Assistance Program.

• Professional Association Dues Paid.

• Hybrid Work.

• State-Of-The-ArtStudio Gym.

• Annual Home Office Allowance.

Why WorkWithUs

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiativesand bydesigning thoughtful spaces that strengthen the communities we serve.

How We Hire

Ourhiringapproach is designed to welcome people who align with our culture and ways of working.We look for individuals who are thoughtful, curious, and collaborative, and who bringdiverseexperiences and perspectives to our studio.

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together.

If you require accommodation at any stage of the process, please contact [e-mail]. This inbox is dedicated to accommodation requests only; applications are submited through our career's portal.

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.