Senior Contract Administrator

Stantec

Kingston

On-site

CAD 86,900 - 126,000

Full time

14 days+

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Job summary

Stantec is seeking a Senior Contract Administrator in Kingston, Ontario to manage contract administration within the Architecture Studio. The role requires 15+ years of experience handling complex institutional projects like hospitals and courts, ensuring compliance, and providing leadership in a collaborative environment.

Ideal candidates will possess strong analytical, negotiation, and interpersonal skills, along with proficiency in Revit, AutoCAD, and Bluebeam. The position offers a pay range of $86,900 to $126,000 annually.

Qualifications

15+ years of experience managing architectural and engineering contract administration.
Experience with institutional or large-scale projects.
Ability to provide on-site presence in Napanee.

Responsibilities

Ensure compliance with contract terms and oversee contract administration.
Run construction meetings and summarize discussions.
Monitor contract progress and process change directives.
Evaluate contractor submissions for claims and negotiate resolutions.

Skills

Contract administration

Construction knowledge

Analytical skills

Communication skills

Negotiation skills

Organizational skills

Education

15+ years of contract administration experience

Tools

Revit

AutoCad

Bluebeam

Job description

Your Opportunity

We are actively seeking a Senior Contract Administrator for our Architecture Studio. You will play an integral part in ensuring efficient and effective contract administration and completion of projects as per contract documents. The candidate should have experience with institutional projects such as hospitals, corrections, courts, or police facilities, and be adept at handling government paperwork and complex, active projects.

As a Senior Contract Administrator, you will work as part of an integrated and multidisciplinary team that is delivering complex projects in Ontario. You are responsible, as part of a broader team, for coordinating and administering the contract award and subsequent contract administration activities relating to complex and high‑value contracts.

Key Responsibilities

Interpreting contracts and ensuring compliance with contract terms
Running construction meetings and providing meeting summaries
Monitoring and verifying contract progress
Preparing and processing requests for information
Preparing and processing change directives
Preparing and processing contract amendments
Preparing and processing progress payment certificates
Preparing and processing off‑site inventory payments
Assessing back charges and liquidated damages
Evaluating contractors' submissions for changes and claims
Negotiating an acceptable resolution to contract changes and claims and processing for management approval
Processing contract close‑outs
Preparing various reports and other correspondence related to areas of responsibilities
Providing guidance on financial and contractual matters pertaining to contracts to the owner
Working with sub‑consultants to meet client requirements through construction

Capabilities and Credentials

Ability to work with others on large complex projects
Thorough knowledge of construction and contracting principles, methods, procedures, and practices, including contract administration relating to changes, claims, and delays
Comprehensive knowledge of relevant engineering, pertinent legislation, standards, and scheduling practices/methods
Sound judgment, strong analytical and problem‑solving abilities
Effective interpersonal, negotiation, presentation, verbal, and written communication skills
Extensive architecture experience encompassing both office and field environments
Demonstrated organizational, administrative, and decision‑making skills required to handle changing priorities and project deadlines effectively
Ability to coordinate the efforts of others to accomplish objectives
Ability to solve complex problems using sound professional judgment, creativity, and innovation
Good working knowledge of personal computers and applications relevant to the work (word processing, spreadsheets, mobile apps)
Ability to provide regular on‑site presence in Napanee and respond to project‑related issues in a timely manner

Education and Experience

The ideal candidate will have 15+ years of experience managing the delivery of architectural & engineering contract administration
Experience in a variety of institutional or large‑scale, complex projects
Experience with Revit, AutoCad, and Bluebeam is preferred

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements, including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pay Range