Labour and Employment Law Legal Assistant

Alter Ego; Montreal; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid mode

Vacation 3–5 weeks

Overtime pay

RRSP plan

Group insurance

Job summary

Personnel Alter Ego in Montreal is seeking a legal assistant to support our labour and employment law practice. The role involves assisting lawyers daily, managing calendars and deadlines, drafting and revising legal documents in labor law, and handling time entries and invoicing.

You will also manage emails, prepare proceedings, and maintain client files and databases. The ideal candidate has a DEC/DVS in Office Automation with a legal specialization, at least five years of legal secretarial

Qualifications

• 5 years of experience in legal secretarial work.
• Proficiency in Word and very good knowledge of the MsOffice suite.
• Excellent written and verbal communication in English and French.

Responsibilities

• Provide day-to-day assistance to lawyers.
• Management of the agenda and legal deadlines.
• Transcription, drafting, revision and finalization of legal documents in labor law and litigation.
• Make time entries and invoicing.
• Proofreading and email management.
• Preparation of proceedings and files for hearings.
• Management of the customer database in Interaction.
• Maintaining the filing system and filing documents.

Skills

Bilingual English/French

Attention to detail

Discretion

Time management

Teamwork

Education

DEC/DVS in Office Automation (legal specialization)

Tools

MS Word

MS Excel

Interaction CRM

Job description

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its labour and employment law practice.

Role and Responsibilities of the Position:

• Provide day-to-day assistance to lawyers;
• Management of the agenda and legal deadlines;
• Transcription of dictations, drafting, revision and finalization of various legal documents and procedures in labor law and litigation, under the direction of lawyers;
• Make time entries and invoicing;
• Proofreading;
• Email management;
• Preparation of proceedings and files for hearings;
• Management of the customer database in Interaction;
• Maintaining the filing system and filing documents according to appropriate procedures.
• Application of internal procedures.

Education and experience required:

• Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
• 5 years of experience in legal secretarial work;
• Proficiency in Word and very good knowledge of the MsOffice suite;
• Excellent written and verbal communication skills, both in English and French;
• Attention to detail;
• Reliability, professionalism, punctuality, team spirit, discretion;
• Initiative, resourcefulness and sense of responsibility;
• Ability to manage emergencies and prioritize tasks;
• Ability to manage multiple files simultaneously;
• Excellent interpersonal skills;
• Availability to work overtime, when required.

Job Benefits:

• Hybrid mode, 4 days in the office.
• Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
• Paid overtime.
• Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
• Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
• Gym or sport paid at 80% up to $650 per year.