Civil Litigation Legal Assistant

Personnel Alter Ego; Montreal; Hybrid; CAD 52,000 - 65,000; Full time

Benefits offered by this job

Hybrid work mode

Vacation 3–5 weeks

Overtime pay

RRSP after 1 year

Pension plan increases with tenure

Group insurance from day 1

Gym allowance

Job summary

Personnel Alter Ego in Montreal seeks a legal assistant to support its civil litigation practice. You will manage calendars, draft and revise legal documents, and handle email and file openings with a strong emphasis on accuracy.

The role requires 5 years of litigation secretarial experience, proficiency in Word and MS Office, and excellent English/French communication. Hybrid work is offered with overtime when needed and competitive benefits.

Qualifications

• Diploma/DVS or DEC in Office Automation with a legal specialization.
• 5 years of experience in legal secretarial work in litigation.
• Proficiency in Word and very good knowledge of the MsOffice suite.
• Excellent written and verbal communication skills in English and French.
• Attention to detail; strong organizational skills and speed.

Responsibilities

• Provide daily support to lawyers.
• Manage agendas and deadlines; ensure timely filings.
• Email management and transcription/drafting of legal documents.
• Open files and manage client database; including ebilling where applicable.
• Invoicing and adherence to internal procedures; overtime when required.

Skills

Bilingual English/French

Attention to detail

Organizational skills

Multitasking

Strong communication

Education

5 years legal secretarial experience

DEC in Office Automation with legal specialization

Tools

MS Word

MS Excel

MS PowerPoint

Job description

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its civil litigation practice group.

Role and Responsibilities of the Position:

• Daily assistance to lawyers;
• Agenda management, and compliance with deadlines;
• Email management;
• Transcription, drafting, revision and finalization of various legal documents and procedures;
• Management of legal deadlines and procedures;
• Maintenance and filing of documents according to the Court's procedures;
• Telephone communications with customers;
• Management of the client database in Interaction, as required;
• Opening of files;
• Invoicing (experience with ebilling, an asset);
• Application of internal procedures.

Education and experience required:

• Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
• 5 years of experience in legal secretarial work in litigation;
• Proficiency in Word and very good knowledge of the MsOffice suite;
• Excellent written and verbal communication skills, both in English and French;
• Attention to detail;
• Excellent organizational skills and speed of execution;
• Excellent initiative, resourcefulness and sense of responsibility;
• Reliability, professionalism, punctuality, team spirit, discretion;
• Ability to manage multiple files simultaneously, work urgently and prioritize tasks;
• Excellent interpersonal skills;
• Availability to work overtime, when required.

Job Benefits:

• Hybrid mode, 3 days in the office.
• Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
• Paid overtime.
• Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
• Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
• Gym or sport paid at 80% up to $650 per year.