Litigation Legal Assistant

Alter Ego; Montreal; Hybrid; CAD 42,000 - 60,000; Full time

Job summary

Personnel Alter Ego in Montreal seeks a Litigation Legal Assistant with a minimum of three years of relevant experience to support lawyers in document management, calendar management and client support. The role offers a hybrid work environment with emphasis on strong writing and reading comprehension in French and English.

You will coordinate travel, meetings, and client communications while handling mail, faxes, and phone calls.

Qualifications

• Minimum of three years of relevant experience.
• Experience in document management, agenda management and client support.
• Proficiency in English and French writing and reading; beginner oral communication in both languages.

Responsibilities

• Prepare, edit, format and revise correspondence, memoranda, major documents and reports.
• Coordinate tasks across document processing, legal assistants and billing assistants to ensure timely completion.
• Manage files and archival records, maintain client files and calendar for designated counsel.
• Arrange lawyer travel itineraries and expense reports; coordinate client meetings and room reservations.
• Receive, forward and process mail, faxes and calls; respond to routine inquiries and take messages.
• Assist with daily time entries and coordinate new client files and mandates with Finance.

Skills

Bilingual English/French

Job description

Recognized as one of Canada's Top Employers, this law firm is looking for a Litigation Legal Assistant to join its Montreal team. The successful candidate must have a minimum of three years of relevant experience. He or she will be responsible for supporting lawyers in document management, agenda management and client support. The position offers a hybrid work environment. The language requirements for this position are high levels of writing and reading comprehension as well as a beginner level of oral communication, both in French and English.

Responsibilities

Documents

• Prepares, edits, formats, prints, scans and revises correspondence, memoranda, major transaction documents, reports, forms, labels and other printed documents, by dictation, typing or other instructions, in accordance with the requirements established.
• Coordinates and distributes tasks that need to be performed by different resource groups, such as document processing specialists, legal assistants, billing assistants, etc., as required, to ensure that these tasks are performed in a timely manner.
• Proofreads and verifies documents to ensure that they are clear, formatted appropriately, and that spelling and grammar are accurate.

Records and time management

• Manages files by: opening new files; maintains large and complex files; develops, maintains and uses an orderly filing and retrieval system so that archival paper records or electronic records are easily accessible; organizes legal and jurisprudence files.
• Collaborates with the Records Management Department and Legal Assistant Clerks to create, maintain and retain client files appropriately.
• Updates calendars for designated counsel, including their meetings, appointments, due dates, and client-related activities.

Lawyer and Client Support

• Coordinates lawyers' travel arrangements, including the preparation of itineraries and travel expense reports.
• Regularly updates contact names and addresses in the client database.
• Coordinates meetings with clients, including room reservations and arranging for food services or audio-visual equipment.

Mail, fax, and phone call reception functions

• Reviews and forwards incoming mail and faxes; prepares and processes mail and faxes to be sent; arranges for special mail or courier services as required.
• Receives, processes, screens and directs incoming calls, as directed by lawyers; responds to routine inquiries and client inquiries; takes messages as needed.

Financial and administrative functions

• Assists on a daily basis in the preparation and completion of time entries that will be processed by the billing assistant, according to the firm's standards.
• Works with finance to coordinate the opening of new client files and the launch of new mandates.
• Coordinates activities with functional area staff (internal services, marketing, etc.), as required.
• Provides constant support when other assistants are absent; assists assistants who must manage multiple tasks and deal with tight deadlines. Works proactively, positively, and productively as a team member.

Do you want to shine through your experience and your technical and interpersonal skills? Give us the privilege of getting to know you!