*Legal Assistant – Property Law

Recrute Action; Montreal; Sur place; CAD 70 000 - 80 000; Plein temps

Avantages offerts par ce poste

Dental benefits

Vision benefits

Mental health coverage

Résumé du poste

Recruit Action inc. is seeking a Real Estate Legal Secretary to join a structured legal team in Montreal.

This permanent role supports real estate law professionals with administrative and secretarial tasks, document handling, calendar management, and client communications. You will handle file openings, billing preparation, travel coordination, and meeting logistics, while maintaining precise records and complying with firm procedures.

Qualifications

• Diploma in Legal Secretarial Studies or equivalent.
• 7 years of experience in a private law firm supporting one or more legal professionals.
• Bilingual in English and French to support clients in both languages.
• Excellent verbal and written communication skills.
• Knowledge of legal procedures and practices.
• Proficiency with Microsoft Office and standard office software.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Exceptional attention to detail.

Responsabilités

• Provide administrative and legal secretarial support to real estate law professionals.
• Review, edit, format, and transcribe a variety of legal documents.
• Perform photocopying, printing, and document scanning.
• Monitor internal and external calls and initiate conference calls as required.
• Manage lawyers' calendars and email correspondence.
• Open new files and ensure ongoing administrative follow-up.
• Enter and update information in OnePlace.
• Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms.
• Organize meetings, videoconferences, and client meetings, including catering arrangements.
• Prepare conflict search requests and follow up as required.
• Perform daily time-entry follow-up, as well as weekly and monthly reviews.
• Prepare monthly billing.
• Prepare expense reports, cheque requests, and trust account bank transfer requests.
• Prepare presentation materials as required.
• Maintain filing, reminder, and records management systems.
• Collaborate with other legal professionals, legal assistants, students, and articling students as required.
• Commission affidavits and administer oaths for lawyers and clients.

Connaissances

Bilingual EN/FR

Strong organizational

Attention to detail

Excellent communication

Formation

Diploma in Legal Secretarial Studies

Outils

Microsoft Office

Description du poste

Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth.

What is in it for you:

• Competitive salary of 70K-80K.
• Flexible start time between 8:30 am and 9:00 am.
• 4 days per week in the office.
• Three weeks of vacation starting in your first year.
• Comprehensive group benefits from day one, including dental, vision, and mental health coverage of up to $3,000.
• 2% RRSP contribution after one year of service.
• $750 annual wellness allowance (fitness equipment, Apple Watch, etc.).
• $700 annual training budget plus four in-person training days.
• Opportunities to participate in internal committees and professional development initiatives.

Responsibilities:

• Provide administrative and legal secretarial support to real estate law professionals.
• Review, edit, format, and transcribe a variety of legal documents.
• Perform photocopying, printing, and document scanning.
• Monitor internal and external calls and initiate conference calls as required.
• Manage lawyers' calendars and email correspondence.
• Open new files and ensure ongoing administrative follow-up.
• Enter and update information in OnePlace.
• Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms.
• Organize meetings, videoconferences, and client meetings, including catering arrangements.
• Prepare conflict search requests and follow up as required.
• Perform daily time-entry follow-up, as well as weekly and monthly reviews.
• Prepare monthly billing.
• Prepare expense reports, cheque requests, and trust account bank transfer requests.
• Prepare presentation materials as required.
• Maintain filing, reminder, and records management systems.
• Collaborate with other legal professionals, legal assistants, students, and articling students as required.
• Commission affidavits and administer oaths for lawyers and clients.

What you will need to succeed:

• Diploma in Legal Secretarial Studies or an equivalent qualification.
• 7 years of experience in a private law firm supporting one or more legal professionals, ideally including a partner.
• Bilingual in English and French to support clients in both languages.
• Excellent verbal and written communication skills.
• Knowledge of legal procedures and practices.
• Proficiency with Microsoft Office and standard office software.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Exceptional attention to detail.