Lab Administrative Assistant – Healthcare Support

SJH St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 41,000 - 45,000; Part time

Job summary

SJH St. Joseph's Healthcare Hamilton is seeking an administrative support professional for the Lab Administration Office. The role is casual, part-time, based at Charlton Campus in Hamilton Downtown, with daytime hours and a 7.5 hour shift.

You will support entering public health reports, processing requisitions, and maintaining documentation in EPIC and Dovetale, under supervision. Requires post-secondary in Office Administration-Health Services, hospital experience, and strong MS Office

Qualifications

• Post-secondary in Office Administration-Health Services Diploma.
• Minimum one-year experience providing administrative support in a hospital setting.
• A minimum of 1-2 years' experience in a laboratory setting is an asset.
• Demonstrated knowledge of laboratory medical terminology in particular pathology and virology.
• Experience using laboratory applications including Dovetale / EPIC Clinical Connect required to process requisitions look up results for patient reporting.
• Intermediate skill level in MS Office: Word Excel PowerPoint Adobe professional required to prepare reports agendas minutes presentations and educational materials.
• Intermediate typing skill of 45 WPM.

Responsibilities

• Maintains confidentiality and release of information in accordance with hospital policy at all times.
• Assists in entering public health reports and calling critical test results to providers register laboratory tests and consultations through the use of Dovetale and HHS Epic.
• Using EPIC enters requisitions for regional consultations triage and prepare documentation to send specimens for specialized testing within HRLMP and external partners look up results and oversight of status of cases proofread and correct reports from pathology assistants and pathologists.
• Prepare reports agendas minutes databases presentations and other materials as requested.
• Provide administrative support to troubleshoot issues with the Paradigm database for all staff.
• Assists in administrative preparatory activities for laboratory accreditation.
• Provides departmental support by handling telephone calls mail distribution faxes photocopying e-mails correspondence filing and scheduling meetings/appointments in an efficient accurate and professional manner.
• Provides support for various financial processes i.e. RMA. OHIP billing and education trust fund accounts travel expenses purchase orders and requisitions University Research accounts timesheets various invoices and billing statements etc.
• Ensures all supplies and/or services required by the Program are adequately stocked and/or requisitioned in a timely manner.
• Performs other office duties as assigned by the Manager.

Skills

MS Office

Dovetale

EPIC Clinical Connect

Paradigm database

Typing 45 WPM

Education

Office Administration-Health Services Diploma

Tools

Dovetale

EPIC

Job description

SJH St. Joseph's Healthcare Hamilton is seeking an administrative support professional for the Lab Administration Office. The role is casual, part-time, based at Charlton Campus in Hamilton Downtown, with daytime hours and a 7.5 hour shift.

You will support entering public health reports, processing requisitions, and maintaining documentation in EPIC and Dovetale, under supervision. Requires post-secondary in Office Administration-Health Services, hospital experience, and strong MS Office