JV Admin

Catch Recruitment; Calgary; On-site; CAD 3,444,000 - 5,510,000; Part time

Job summary

Catch Recruitment’s client in Calgary seeks a part-time Joint Venture Administrator to support JV administration, accounting coordination, and related processes across operators and non-operated interests. You will collaborate with accounting, land, production, operations, and finance teams, plus external partners.

The role leverages experience in Canadian oil & gas JV workflows, strong Excel usage, and familiarity with ERP systems to ensure accurate records, invoicing, and timely reporting.

Qualifications

• 5+ years of experience in joint venture administration or related energy accounting.
• Experience in Canadian upstream oil & gas sector preferred.
• Understanding of working interests, operated/non-operated properties, JV billing, and partner accounting.
• Strong Excel skills and experience with ERP systems.

Responsibilities

• Maintain JV partner information and ownership records.
• Set up JV properties, partners, ownership interests, and billing in internal systems.
• Prepare and distribute JV billings, statements, and supporting docs.
• Process partner invoices, payments, adjustments, and balances; respond to inquiries.
• Coordinate with accounting to record JV transactions and close activities.
• Reconcile JV receivables/payables; assist with cash calls and distributions.
• Support audits, reporting, and data integrity for JV programs.

Skills

JV administration

Excel & ERP

Attention to detail

Communication

Cross-functional collaboration

Data reporting

Education

Accounting education or designation asset

Tools

JDE

SAP

Dynamics

OpenInvoice

P2 Energy

Enertia

Job description

Our client is seeking a Joint Venture Administrator (Part-Time) to support the administration, accounting coordination, and ongoing management of operated and non-operated joint venture interests. This role will work closely with the accounting, land, production, operations, and finance teams, as well as external working-interest partners.

The ideal candidate will have experience within the Canadian oil & gas industry (Upstream environments), with a strong understanding of joint venture processes, partner relationships, and the flow of information between operations and accounting.

Responsibilities:

Joint Venture Administration

• Maintain accurate records of working-interest and joint venture partner information.
• Set up and maintain joint venture properties, partners, ownership interests, and billing information within internal systems.
• Prepare and distribute joint venture billings, statements, and supporting documentation.
• Process and monitor partner invoices, payments, adjustments, and account balances.
• Respond to partner inquiries and resolve discrepancies in a timely manner.
• Maintain JV documentation, correspondence, agreements, and supporting records.

Joint Venture Accounting Support

• Coordinate with accounting teams to ensure accurate recording and allocation of JV transactions.
• Review invoices and expenditures for appropriate working-interest allocations.
• Assist with monthly and year-end close activities related to joint venture accounts.
• Reconcile JV receivables/payables and investigate outstanding balances.
• Assist with cash calls, revenue distributions, expense recoveries, and partner settlements where applicable.
• Support the preparation of account reconciliations and audit documentation.

Partner & Internal Coordination

• Act as a key point of contact for joint venture partners regarding billing, payments, ownership, and account inquiries.
• Work closely with Production, Operations, Land, Revenue, AP, AR, and Financial Accounting teams.
• Coordinate information required for partner audits and internal/external reporting.
• Communicate changes to ownership, agreements, well status, expenditures, and other relevant JV information.

Data & Reporting

• Maintain accurate JV master data and ownership information.
• Prepare recurring and ad hoc JV reports and analysis.
• Track outstanding partner balances, exceptions, and discrepancies.
• Identify and assist with resolving data or process issues.
• Ensure documentation and records are maintained in accordance with company policies.

Requirements

• 5+ years of experience in joint venture administration, joint venture accounting, oil & gas accounting, or a related energy accounting function.
• Previous experience within the Canadian upstream oil & gas sector strongly preferred.
• Understanding of working interests, operated/non-operated properties, joint venture billing, and partner accounting.
• Strong Excel skills and experience working with accounting/ERP systems.
• Experience with systems such as JDE, SAP, Dynamics, OpenInvoice, P2 Energy, Enertia, or similar is an asset.
• Strong attention to detail and ability to manage high volumes of transactional information.
• Excellent communication and relationship-management skills.
• Ability to investigate discrepancies, follow transactions through to resolution, and work across multiple departments.
• Accounting education or designation progress (CPA, accounting diploma, etc.) is an asset but not required.