IT Asset Management Coordinator

Flynn-Group-of-Companie; Mississauga; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Funded training

In-house cafeteria

Gym access

Dental plan

RRSP contributions

Family assistance program

Free parking & EV charging

Flynn Fest

Sports sponsorship program

Rogers Preferred Program

Perkopolis discounts

Job summary

Flynn Group of Companies is seeking an IT Asset Management Coordinator to ensure accurate discovery and population of assets in the CMDB, while maintaining security and risk policies. The role supports asset procurement, deployment, tracking, licensing, and maintenance across the organization.

The candidate should have a 2+ year background in IT asset management or related roles, strong Excel skills, and meticulous attention to detail in documentation and reporting.

Qualifications

• Bachelor's degree or equivalent experience in IT or related field.
• 2+ years in IT asset management or related roles.
• Strong hardware and software lifecycle knowledge.
• Familiarity with licensing agreements and regulations.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Excel.

Responsibilities

• Procure IT assets according to organizational needs and budgets.
• Deploy assets with proper installation and configuration.
• Maintain an efficient IT asset tracking system and conduct audits.
• Manage software licenses and ensure compliance.
• Coordinate maintenance and hardware/software upgrades.

Skills

Excellent organizational skills

Strong communication skills

Proficiency Microsoft Excel

Analytical and problem-solving

Time management skills

CMDB familiarity

Education

Bachelor's degree (IT/Business)

Tools

CMDB

Job description

At Flynn, it's not just a job, it's a career

IT Asset Management is responsible for the management of technology assets, which includes optimizing the value and cost of technology assets while mitigating the risks these assets present to the organization throughout their life. This is done by establishing an effective technology life cycle that spans from technology asset selection, operation, refresh, migration, optimization, all the way through the retirement and disposal of the asset.

The IT Asset Management Coordinator role will aid the IT Asset Management team in ensuring that critical IT asset details are accurately discovered and populated in the Configuration Management Database CMDB and are secure and risk free per security policies, maintaining peak operations and support while in service.

What we offer

• Funded training and development program
• Subsidized in-house cafeteria and gym
• Dental and supplemental medical plan
• RRSP contributions
• Employee and Family Assistance Program
• Free parking and EV Charging facility
• Family Events and Flynn Fest
• Sports Sponsorship Program
• Rogers Preferred Program
• Perkopolis Retailer Discounts

Responsibilities

Asset Procurement

• Collaborate with procurement and vendors to acquire IT assets according to organizational needs.
• Ensure that all purchased assets meet quality standards and adhere to budgetary constraints.
• Maintain accurate records of procurement transactions.

Asset Deployment

• Collaborate with IT support teams to ensure proper installation, configuration, and functionality of assets.

Asset Tracking and Inventory Management

• Maintain an efficient IT asset tracking system.
• Conduct regular audits to verify the accuracy of asset records.
• Monitor and report on asset utilization, availability, and performance.

Software License Management

• Manage software licenses, ensuring compliance with licensing agreements.
• Conduct regular license audits to ensure adherence to software usage policies.
• Collaborate with legal and procurement teams to resolve licensing issues.

Asset Maintenance and Upgrades

• Schedule and coordinate maintenance activities to ensure optimal performance and longevity of IT assets.
• Plan and execute asset upgrades in collaboration with relevant teams.
• Monitor technological advancements to recommend hardware and software upgrades.

Documentation and Reporting

• Maintain comprehensive documentation of IT assets, including specifications, configurations, and maintenance history.
• Generate regular reports on IT asset status, utilization, and performance.
• Provide insights and recommendations for optimizing asset management processes.

What We Are Seeking

• Bachelor's degree in information technology, Business Administration, or a related field (or equivalent work experience).
• 2+ years of experience in IT asset management, IT support, or related roles.
• Strong understanding of hardware and software lifecycle management.
• Familiarity with relevant regulations and licensing agreements.
• Excellent organizational and communication skills.
• Proficiency Microsoft Excel
• Analytical and problem-solving skills.
• Attention to detail and accuracy.
• Strong Time management skills.

$65,000 - $80,000 a year

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.