IT Asset Management Coordinator

Flynn Group of Companies; Mississauga; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Funded training and development

In-house cafeteria and gym

Dental and supplemental medical plan

RRSP contributions

Employee and Family Assistance Program

Free parking and EV Charging facility

Family Events and Flynn Fest

Sports Sponsorship Program

Rogers Preferred Program

Perkopolis Discounts

Job summary

Flynn Group of Companies is seeking an IT Asset Management Coordinator to support procurement, deployment, tracking, and maintenance of IT assets. The role includes ensuring CMDB accuracy and compliance with licensing and security policies, while supporting peak operations.

The successful candidate will coordinate with procurement, IT support, and legal teams, maintaining asset records, generating reports, and identifying optimization opportunities to reduce cost and risk across the asset

Qualifications

• Bachelor's degree or equivalent work experience.
• 2+ years in IT asset management or related roles.
• Strong understanding of hardware and software lifecycle.
• Familiarity with licensing agreements and regulatory requirements.
• Excellent organizational and communication skills.
• Analytical mindset with problem-solving abilities.
• Attention to detail and time management.

Responsibilities

• Procure IT assets with procurement and vendors within budget.
• Coordinate asset deployment with IT support teams.
• Maintain and audit IT asset records and CMDB.
• Manage software licenses and ensure compliance.
• Plan maintenance and upgrades; document status and reports.

Skills

Project coordination

Stakeholder communication

Analytical thinking

Attention to detail

Time management

Regulatory compliance

Education

Bachelor's degree in information technology, Business Administration, or related field

Tools

Microsoft Excel

Job description

At Flynn, it's not just a job, it's a career

IT Asset Management is responsible for the management of technology assets, which includes optimizing the value and cost of technology assets while mitigating the risks these assets present to the organization throughout their life. This is done by establishing an effective technology life cycle that spans from technology asset selection, operation, refresh, migration, optimization, all the way through the retirement and disposal of the asset.

The IT Asset Management Coordinator role will aid the IT Asset Management team in ensuring that critical IT asset details are accurately discovered and populated in the Configuration Management Database CMDB and are secure and risk free per security policies, maintaining peak operations and support while in service.

What we offer:

• Funded training and development program
• Subsidized in-house cafeteria and gym
• Dental and supplemental medical plan
• RRSP contributions
• Employee and Family Assistance Program
• Free parking and EV Charging facility
• Family Events and Flynn Fest
• Sports Sponsorship Program
• Rogers Preferred Program
• Perkopolis Retailer Discounts

Responsibilities:

Asset Procurement:

• Collaborate with procurement and vendors to acquire IT assets according to organizational needs.
• Ensure that all purchased assets meet quality standards and adhere to budgetary constraints.
• Maintain accurate records of procurement transactions.

Asset Deployment:

• Collaborate with IT support teams to ensure proper installation, configuration, and functionality of assets.

Asset Tracking and Inventory Management:

• Maintain an efficient IT asset tracking system.
• Conduct regular audits to verify the accuracy of asset records.
• Monitor and report on asset utilization, availability, and performance.

Software License Management:

• Manage software licenses, ensuring compliance with licensing agreements.
• Conduct regular license audits to ensure adherence to software usage policies.
• Collaborate with legal and procurement teams to resolve licensing issues.

Asset Maintenance and Upgrades:

• Schedule and coordinate maintenance activities to ensure optimal performance and longevity of IT assets.
• Plan and execute asset upgrades in collaboration with relevant teams.
• Monitor technological advancements to recommend hardware and software upgrades.

Documentation and Reporting:

• Maintain comprehensive documentation of IT assets, including specifications, configurations, and maintenance history.
• Generate regular reports on IT asset status, utilization, and performance.
• Provide insights and recommendations for optimizing asset management processes.

What We Are Seeking:

• Bachelor's degree in information technology, Business Administration, or a related field (or equivalent work experience).
• 2+ years of experience in IT asset management, IT support, or related roles.
• Strong understanding of hardware and software lifecycle management.
• Familiarity with relevant regulations and licensing agreements.
• Excellent organizational and communication skills.
• Proficiency Microsoft Excel
• Analytical and problem-solving skills.
• Attention to detail and accuracy.
• Strong Time management skills.

$65,000 - $80,000 a year

#LI-AD1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.