HR Systems & Reporting Specialist

Flynn Group of Companies; Mississauga; On-site; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Career advancement

In-house cafeteria

On-site gym

Free parking

Job summary

Flynn Group of Companies in Mississauga, ON is seeking a Communications & Brand Manager to lead our HRIS, analytics, and reporting initiatives. You will partner with HR and IT to optimize systems, ensure data integrity, and deliver workforce insights that drive decision-making.

The role emphasizes security, governance, and stakeholder collaboration, with a focus on leveraging SAP SuccessFactors, HiBob, and other enterprise platforms while coordinating training and documentation for end users.

Qualifications

• Bachelor's degree in HR, Business Admin, IS, Data Analytics or related field.
• CHRP designation considered an asset.

Responsibilities

• Manage HRIS administration, reporting, and analytics.
• Serve as liaison between HR and IT for system enhancements and integrations.
• Ensure data integrity, security, and governance across HR systems.
• Develop workforce reports and dashboards with ATS/LMS data.

Skills

HR processes

Excel

Power BI

Tableau

Stakeholder management

Communication

Data confidentiality

Education

Bachelor's degree in HR/Business/IS/Data Analytics

CHRP designation (asset)

Tools

SAP SuccessFactors

HiBob

Lever

Docebo

Job description

At Flynn, it's not just a job, it's a career

Job Title: Communications & Brand Manager

Location: Mississauga, ON

Employment Type: Office, Salary, Full-time

Job Functions: HR Systems, Analytics

Industry: Building Envelope, Construction

What We Offer

• Excellent benefits program including Health, Dental, Vision, Life Insurance, and RRSP matching. Company perks and discounts.
• Be part of a company that offers career advancement opportunities.
• Develop life skills by learning and growing both personally and professionally. Company subsidized in-house cafeteria and on-site gym.
• Free parking.

Job Profile

The Human Resources Systems & Reporting Specialist is responsible for the administration, maintenance, optimization, and reporting of Human Resources systems and data. Acting as the primary liaison between Human Resources and Information Technology (IT), this role supports system enhancements, upgrades, integrations, and issue resolution while ensuring data integrity, security, and compliance. The incumbent provides workforce reporting and analytics, manages system access and security roles, and supports continuous improvement initiatives that enhance HR processes and user experience.

What You Bring

Education

• Bachelor's degree in Human Resources, Business Administration, Information Systems, Data Analytics, or a related field.
• CHRP designation considered an asset.

Experience

• 3 to 5+ years of experience in HRIS administration, HR systems, reporting, analytics, or HR operations.
• Experience administering or supporting HR platforms. Specific experience with SAP SuccessFactors, HiBob, Lever, Docebo considered an asset.
• Experience managing user security roles, system access, and audit controls.
• Experience partnering with IT teams on system enhancements, upgrades, and integrations HRIS, ATS, LMS, payroll, and other enterprise applications.
• Experience in an HR Operations role as a system user, managing employee lifecycle events considered a strong asset

Skills and Competencies

• Strong understanding of HR processes, HR data structures, and workforce metrics.
• Advanced Excel and reporting skills; experience with Power BI, Tableau, or similar analytics tools preferred.
• Knowledge of role-based security administration and access governance principles.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and projects simultaneously.
• Strong communication and stakeholder management skills.
• High degree of integrity and commitment to data confidentiality.

A Day In The Life

HR Systems Administration

• Serve as the primary subject matter expert for the Human Resources Information System (HRIS) and related HR technology platforms, including the Applicant Tracking System (ATS), Learning Management System (LMS), performance management, and employee engagement systems.
• Maintain system configurations, workflows, business processes, and system documentation.
• Monitor system performance and coordinate resolution of technical issues with IT, vendors, and external partners.
• Evaluate new system features and support system upgrades, patches, testing activities, and implementation of new functionality.
• Identify opportunities to improve and automate HR processes through technology solutions.
• Develop and maintain user documentation, training materials, and standard operating procedures. Conduct user training.

HR and IT Partnership

• Act as the primary liaison between HR and IT for HR system initiatives, implementations, integrations and enhancements.
• Gather business requirements and translate them into functional specifications and system solutions.
• Coordinate user acceptance testing (UAT), validation activities, and issue tracking.

Reporting and Analytics

• Develop, maintain, and automate standard and ad hoc HR reports, dashboards, and workforce metrics.
• Develop and maintain dashboards and metrics utilizing ATS and LMS data.
• Ensure the accuracy, integrity, and consistency of data used for reporting and analysis.

Security Administration and System Access

• Administer HR system security roles, permissions, and access controls in accordance with organizational policies and governance processes.
• Partner with IT and business stakeholders to design, test, and maintain role-based security structures.
• Monitor and investigate access-related issues and recommend corrective actions as required.
• Maintain documentation related to security roles, user access procedures, and audit requirements.

Data Governance and Compliance

• Ensure HR data accuracy through regular audits, validation processes, and data quality reviews.
• Maintain HR data governance standards and procedures.
• Support internal and external audit activities related to HR systems, data, and security access.
• Ensure compliance with applicable privacy legislation, organizational policies, and regulatory requirements.
• Maintain confidentiality and security of employee information at all times.

$85,000 - $110,000 a year

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.