Intermediate Document Controller – EPCM Projects

Equinox Engineering Ltd.; Calgary; On-site; CAD 52,000 - 67,000; Full time

Job summary

Equinox Engineering Ltd. in Calgary, AB is seeking a Junior/Intermediate Document Controller to support EPCM project teams with document control, records management, and distribution of engineering and commercial documents.

You will maintain project registers, control drawings and revisions, administer EDMS, and generate transmittals and status reports while ensuring accuracy, confidentiality, and traceability across the project lifecycle.

Qualifications

• High School Diploma (required).
• Minimum 5 years of document control experience.
• EPCM experience considered an asset.
• Strong communication and interpersonal skills.
• Ability to prioritize workload and manage multiple deadlines.
• A proactive and collaborative approach to problem-solving.

Responsibilities

• Receive, register, distribute, and file incoming and outgoing project documentation.
• Coordinate document control activities for technical documents, drawings, and commercial correspondence.
• Input and maintain document information within project registers and tracking systems.
• Ensure controlled copies of approved documents and drawings are distributed to the appropriate project personnel, vendors, and contractors.
• Maintain accurate records of document revisions, approvals, and distributions.
• Maintain project files, control logs, drawing registers, and document databases.
• Administer and maintain EDMS.
• Prepare transmittals, drawing indexes, status reports, and document control reports.
• Support the filing and maintenance of project databooks and final turnover documentation.
• Ensure all project documents are stored securely and retrievable.
• Provide document control support to project teams, clients, vendors, and contractors.
• Facilitate internal and vendor document review workflows.
• Coordinate squad reviews for project drawings and vendor documentation.
• Work closely with engineers, designers, and project personnel to ensure documentation requirements are met.
• Perform quality control checks at all drawing and document issue stages.
• Ensure documents comply with project procedures, client requirements, and company standards.
• Maintain document integrity, accuracy, and traceability throughout the project lifecycle.
• Support continuous improvement initiatives related to document control processes and systems.

Skills

Attention to detail

Strong communication

Interpersonal skills

Multitasking

Proactive problem solving

Education

High School Diploma

Tools

EDMS platforms

MS Excel

MS Access

MS Word

MS Outlook

Job description

Equinox Engineering Ltd. in Calgary, AB is seeking a Junior/Intermediate Document Controller to support EPCM project teams with document control, records management, and distribution of engineering and commercial documents.

You will maintain project registers, control drawings and revisions, administer EDMS, and generate transmittals and status reports while ensuring accuracy, confidentiality, and traceability across the project lifecycle.