Document Controls Manager

EXP; Calgary; On-site; CAD 90,000 - 130,000; Full time

Job summary

EXP is seeking a Document Controls Manager in Calgary, AB. You will lead a team responsible for document control across multiple projects, coordinating with Project Managers, stakeholders, and procurement to ensure timely and accurate submittals and records.

The role requires 7+ years in project controls within infrastructure/construction, strong proficiency in Procore and Microsoft Office, and the ability to mentor staff while maintaining rigorous documentation standards.

Qualifications

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint proficiency.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.

Responsibilities

• Performs standard administrative functions.
• Coordinates printing and distribution of engineering drawings and documents.
• Develops and distributes meeting minutes and correspondence.
• Maintains a computer database of all filed documentation for fast retrieval.
• Mentors and trains new staff and project team members on systems and processes.

Skills

Project controls

Leadership

Stakeholder management

Organizational skills

Analytical thinking

Tools

Procore

Adobe Pro

Excel

Word

PowerPoint

SharePoint

Job description

Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals who believe we are a part of something bigger. Together, we are EXP.

Job Description

Document Controls Manager

Location: Calgary, AB

We are looking for a Document Controls Manager who will be responsible for leading and managing a team, interacting with internal and external stakeholders on a broad range of projects, including Small/Mid/Large Program Management, Design Build, EPC or EPCM projects within Transportation, Infrastructure and vertical Construction business sectors. The successful candidate must also be highly detail‑oriented and organized with excellent analytic and problem‑solving abilities, and demonstrate independence and self‑motivation in executing daily job duties with minimal direction and oversight.

Your work environment at EXP

Are you ready to design your future? Be our next Document Controls Manager!

What a day at EXP has in store for you

• Performs standard administrative functions.
• Cross‑train and support other support function positions as requested.
• Covers other support function positions as requested.
• Coordinates the printing and distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Develops and distributes meeting minutes and correspondence.
• Maintains a computer database of all filed documentation that ensures fast retrieval of documents.
• Organizes and sets up new projects with approved directories with appropriate security levels.
• Works with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
• Monitors and follows up on past‑due document and submittal deliverables.
• Mentors and trains new staff and project team members on systems and processes as requested.
• Assists Procurement department with setup of bid packages within the document control system.
• Updates user and vendor directories.
• Sets up and supports meeting minutes and reports.
• Creates scheduled and ad‑hoc reports as needed.

What Your Experience Looks Like

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Software knowledge: Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint.
• Quality control of own work.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.

Equity Statement

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at [e-mail].

About Us

Our story – With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry‑leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com.