Interdisciplinary Team Clerk

Vancouver Island Health Authority; Nanaimo; On-site; CAD 36,000 - 39,000; Part time

Job summary

Vancouver Island Health Authority is seeking an Administrative Services team member to support records management, word processing, communications, and other administrative tasks within a community care setting.

Reporting to the Office Coordinator, you will collaborate with the geographical team to ensure timely documentation and effective office procedures, while upholding the region's standards and timelines.

Qualifications

• High school graduation with relevant courses in word processing and office software.
• Current Medical Terminology Certificate.
• Two years of general office experience in a community setting with word processing and PC use.

Responsibilities

• Provide records management, word processing, communications and other administrative support.
• Work with the interdisciplinary team delivering community care and support site operations.

Skills

Typing 50 WPM

Verbal communication

Written communication

Letter/memo composition

Operate office equipment

Deadline management

Business writing

General office procedures

Education

High school diploma

Medical Terminology Certificate

Word processing & Office software familiarity

Job description

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

0730-1530 / 0830-1630 / 1400-2200

Days Off

Rotating

Vacancy Type

Temp PT

Salary Range (Hourly Rate)

$26.42 - $28.25

Paid FTE

0.47

Worked BI-WEEKLY HOURS

33.75

Planned Start Date

Sep. 30 2026

Approximate End Date (For Temporary Assignments ONLY)

Mar. 12 2027

Pending Return of Incumbent

Yes

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Office Coordinator, this Administrative Services position is a member of the site's interdisciplinary team delivering community care to clients in the neighbourhood. The Team Clerk works closely with all members of the geographical team, providing records management, word processing, communications, and other administrative support services according to regional standards.

QUALIFICATIONS:

Education, Training And Experience

High school graduation and courses in word processing, spreadsheets and database software such as Microsoft Word, Access, Excel, typing, and office practice. Current Medical Terminology Certificate. A minimum of two years general office experience in an administrative support role in a community setting including continuous application of word processing and other software using personal computers or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to type 50wpm.
• Verbal and written communication skills.
• Ability to compose routine letters and memoranda.
• Operate related equipment.
• Ability to organize and work within deadlines.
• Ability to problem-solve.
• Business writing skills.
• Knowledge of general office procedures.
• Ability to establish and maintain effective working relationships with professionals, other team members and the general public.