Hybrid Transportation Project Administrator

Entuitive; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Profit sharing

RRSP matching up to 5%

Health insurance

Wellness program

Parental leave

Vacation plan

Team events

Job summary

Entuitive in Toronto is seeking a Project Administrator to support the national Transportation team. Based in our Toronto office, you will coordinate meetings, prepare agendas, handle correspondence, and assist with travel logistics, helping keep projects moving across the country.

This role offers exposure to cross-functional teams, mentoring, and a pathway to leadership within a collaborative, flexible hybrid environment that balances office days with remote work.

Qualifications

• 1-2 years minimum experience in project teams, office administration, business development, or proposal teams.
• Experience in Architecture/Construction/Consulting/Engineering preferred.
• Proficient with Microsoft Office, CRM systems and bid management tools.
• Strong organizational, detail-oriented and analytical skills, comfortable with numbers and data entry.
• Excellent written and verbal communication skills.
• Ability to work independently and multitask in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate meeting logistics for project, business development and internal meetings; schedule, prepare agendas, and take clear minutes.
• Handle correspondence and act as point of contact for scheduling and follow-ups for leaders.
• Assist in preparing presentations and reports for projects, proposals, and internal initiatives.
• Maintain and update templates and tools in Word, Excel, and PowerPoint.
• Support proposal and project administration, including CRM/ERP data entry and management tools coordination.
• Coordinate travel arrangements and logistics for leaders.
• Support financial administration including expense reports, timesheet coordination, and invoice tracking.
• Assist with organizing internal team activities and events.

Skills

Communication

Multitasking

Independent work

Tools

Microsoft Office Suite

CRM systems

Bid management tools

Job description

Entuitive in Toronto is seeking a Project Administrator to support the national Transportation team. Based in our Toronto office, you will coordinate meetings, prepare agendas, handle correspondence, and assist with travel logistics, helping keep projects moving across the country.

This role offers exposure to cross-functional teams, mentoring, and a pathway to leadership within a collaborative, flexible hybrid environment that balances office days with remote work.