Project Administrator

Entuitive; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Profit sharing

RRSP matching up to 5%

Health insurance

Wellness program

Parental leave

Vacation plan

Team events

Job summary

Entuitive in Toronto is seeking a Project Administrator to support the national Transportation team. Based in our Toronto office, you will coordinate meetings, prepare agendas, handle correspondence, and assist with travel logistics, helping keep projects moving across the country.

This role offers exposure to cross-functional teams, mentoring, and a pathway to leadership within a collaborative, flexible hybrid environment that balances office days with remote work.

Qualifications

• 1-2 years minimum experience in project teams, office administration, business development, or proposal teams.
• Experience in Architecture/Construction/Consulting/Engineering preferred.
• Proficient with Microsoft Office, CRM systems and bid management tools.
• Strong organizational, detail-oriented and analytical skills, comfortable with numbers and data entry.
• Excellent written and verbal communication skills.
• Ability to work independently and multitask in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate meeting logistics for project, business development and internal meetings; schedule, prepare agendas, and take clear minutes.
• Handle correspondence and act as point of contact for scheduling and follow-ups for leaders.
• Assist in preparing presentations and reports for projects, proposals, and internal initiatives.
• Maintain and update templates and tools in Word, Excel, and PowerPoint.
• Support proposal and project administration, including CRM/ERP data entry and management tools coordination.
• Coordinate travel arrangements and logistics for leaders.
• Support financial administration including expense reports, timesheet coordination, and invoice tracking.
• Assist with organizing internal team activities and events.

Skills

Communication

Multitasking

Independent work

Tools

Microsoft Office Suite

CRM systems

Bid management tools

Job description

What is the opportunity?

We are a firm that does things a little differently. This is your opportunity to join our high-calibre, experienced group of professionals on a mission to re-imagine the future by changing the way that buildings are conceived and constructed.

Entuitive is looking for a Project Administrator, based in our Toronto office, to support our growing, national Transportation team. Working closely with project, business development, and internal leaders across the country, this role plays a key part in coordinating meetings, correspondence, presentations, and travel, while helping keep projects, pursuits, and internal initiatives moving forward.It'sa great opportunityto build broad exposure across a dynamic and expanding team, working independently and collaboratively across multiple workstreams. The ideal candidate brings strong organizational skills, a proactive mindset, and excellent communication skills to support cross-functional teams and project delivery effectively.

We are building our pipeline of future talent – could this be you?

What will you do?

• Manage meetinglogisticsfor project, business development, and internal meetings — including scheduling, agenda preparation, and clear, actionable minutes.
• Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders.
• Assistin the preparation of presentationsandreportsforprojects, proposals, and internal initiatives.
• Maintain and update templates and tools in Word, Excel, and PowerPoint.
• Support proposal andprojectadministration, including CRM/ERP data entry and coordination with management tools.
• Coordinate travel arrangements andlogisticsforleaders.
• Support financial administration including expense reports, timesheet coordination, and invoice tracking.
• Supportwith the organization and execution ofinternal team activities and events.

What do you need to succeed?

• Minimum 1-2 years of experience working withinproject teams,office administration, business development,and/orproposalteam isrequired.
• Experience working in the Architecture, Construction,Consultingand/or Engineering industry is strongly preferred.
• Proficient in Microsoft Office Suite, CRM systems, and bid management tools.
• Strong organizational, attention to detail, and analytical skills,including comfort working with numbers and financial data entry.
• Excellent written and verbal communication skills
• Ability to work independently and multitask in a fast-paced, deadline-driven environment,with a proactive, self-starting approach and the ability toanticipateneeds.

Why Entuitive

At Entuitive,we’redriven by a shared passion forcreativity,collaboration, and technicalexcellence. We see what otherscan’t— connecting the big picture with the finest details to deliver solutions that push the boundaries of building design, construction, and operations.

Weoperateasone company, fostering a supportive culture built on teamwork, respect, and shared success. Ourflexible hybrid work model(37.5-hour workweek, with three in-office days)empowers balance while keeping us connected and collaborative.

You’llhave the opportunity to work onmeaningful, high-impact, and truly cool projectsthat shape skylines and communities across Canada and beyond.We’redeeply committed to professional growth — from hands-on mentoring and technical training to continued education and defined pathways toward leadership — ensuring every team member can grow their career with purpose.

Compensation, Benefits, & Total Rewards

We believe in rewarding theexpertiseand dedication thatdrivesour success.

• Competitive base salary:$55,000 - $65,000(alignedwithexperience, qualifications, and education)
• Profit Sharing:An above-market, performance-based annual profit-sharing program with a strongtrack recordof meaningful payouts.
• Retirement:RRSP matching up to 5%
• Health & wellness:Employer-paid health insurance, comprehensive wellness program, and generous parental leave
• Time off:Generous vacation plan based on experience
• Culture & community:Team-building activities, social events, and a supportive environment where we celebrate success together

Forjunior and intermediate team members, Entuitive offersa strong foundationfor growth through dedicatedmentoring, coaching, and diverse project exposure, supported bycontinuing education opportunitiesand clear career pathways to leadership.

For high-performingsenior team membersseekingto expand theirimpact, we offer a path toOwnerroles (Associate, Senior Associate, and Principal). With shareholderownershipcomes meaningfulinfluence— the opportunity toshapeEntuitive’s future and helpcarry our purpose forward.

About Entuitive

We are deeply committed to fostering an inclusive,equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

AtEntuitive, we prioritize human-centric evaluation methods and do notutilizeAI for screening or recruitment processes.