Hybrid Office Reception & Operations Coordinator

Momentum; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual bonus

Comprehensive health and dental

Retirement plans

Hybrid work environment

Tuition reimbursement and professional

Job summary

Momentum Financial Services Group is seeking a Reception & Front-of-House Coordinator to support a busy corporate office. You will manage the reception, answer inquiries, and coordinate access for visitors while upholding security and privacy.

You’ll also oversee office operations, facilities, mail, and catering for meetings and events. You’ll collaborate with HR, IT, and vendors, handle onboarding logistics for new hires, and contribute to process improvements.

Qualifications

• At least one year of related experience in reception, office administration, or customer-facing coordination.
• Two+ years in a corporate office environment including facilities or vendor coordination and mail/courier administration.

Responsibilities

• Provide reception coverage during business hours, greet visitors and coordinate access.
• Direct calls and inquiries and maintain a welcoming reception area.
• Coordinate day-to-day office operations and respond to team requests.
• Handle mail, courier, supplies, inventory, and office purchases.
• Support meeting logistics, catering, and event coordination.
• Assist with new hire office setup and onboarding.
• Maintain records, checklists and process improvements for reception and office operations.

Skills

Reception

Customer service

Office administration

Communication skills

Microsoft Office

Education

Postsecondary certificate or diploma in office administration, business administration, hospitality, customer service, or related field

Tools

Microsoft Office Suite

AI tools

Visitor management systems

Job description

Momentum Financial Services Group is seeking a Reception & Front-of-House Coordinator to support a busy corporate office. You will manage the reception, answer inquiries, and coordinate access for visitors while upholding security and privacy.

You’ll also oversee office operations, facilities, mail, and catering for meetings and events. You’ll collaborate with HR, IT, and vendors, handle onboarding logistics for new hires, and contribute to process improvements.