Client-Focused Office Receptionist

Phyton Talent Advisors; Toronto; On-site; CAD 40,000 - 52,000; Full time

Job summary

Phyton Talent Advisors is assisting a Toronto-based financial services firm in finding an Office Receptionist to support daily operations. The role serves as the first point of contact for clients, visitors and employees, delivering exceptional service while assisting with hospitality, administration and facilities coordination.

Ideal candidates are detail-oriented, proactive and thrive in a fast-paced environment, working closely with the Office Manager to maintain an organized front desk and

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Customer-service mindset with a professional and approachable demeanor.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Greet visitors and serve as the first point of contact in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain a clean, organized, and professional reception area.
• Schedule meetings, appointments, and conference room reservations.
• Perform general administrative duties including filing, scanning, photocopying, data entry, and document preparation.
• Support office staff with day-to-day clerical and administrative tasks.
• Manage visitor registration and ensure compliance with office security procedures.
• Handle confidential information with discretion and professionalism.
• Relay messages accurately and promptly via phone, email, or in person.
• Track appointments, meetings, and visitor schedules to ensure smooth daily operations.
• Deliver a high-quality experience for clients and guests visiting the office.
• Coordinate site visits and logistics for corporate events and off-site functions.
• Order catering, organize client lunches, manage food deliveries, and oversee conference room setup.

Skills

Communication skills

Organizational skills

Customer service

MS Office (Outlook Word Excel)

Tools

Microsoft Office

Job description

Phyton Talent Advisors is assisting a Toronto-based financial services firm in finding an Office Receptionist to support daily operations. The role serves as the first point of contact for clients, visitors and employees, delivering exceptional service while assisting with hospitality, administration and facilities coordination.

Ideal candidates are detail-oriented, proactive and thrive in a fast-paced environment, working closely with the Office Manager to maintain an organized front desk and