Receptionist - Hybrid - Part Time

The HR Pro; Hamilton; Hybrid; CAD 32,000 - 42,000; Full time

Job summary

The HR Pro is seeking a polished receptionist to support a busy front office in Hamilton, Ontario. This hybrid role requires calm under pressure, strong communication, and reliable administrative skills to manage phones, emails, and coordinating schedules.

You will handle data entry, basic reporting, and daily office tasks while coordinating with a second part-time receptionist on a rotating bi-weekly schedule. The ideal candidate has at least 2 years of office experience.

Qualifications

• 2+ years of experience in an office/reception or administrative role (industry experience is an asset).
• Strong communication skills (professional phone presence + clear written correspondence).
• Comfortable with Microsoft Office (Word, Excel) and online systems/databases.
• Strong attention to detail and ability to follow processes.
• Confident prioritizing multiple tasks in a fast-moving environment.
• Reliable, proactive, and discreet with confidential information.

Responsibilities

• Answering phones and emails; responding professionally and routing inquiries appropriately.
• Scheduling and managing appointments using office software.
• Scanning/copying documents for internal and external use.
• Preparing and sharing basic daily/monthly reports (as required).
• Supporting general office coordination (supplies, basic troubleshooting, keeping things moving).
• Assisting with data entry and database updates.
• Supporting listing-related admin tasks (training provided on internal process/tools as needed).
• Other ad hoc administrative requests to support the team.

Skills

Communication skills

Phone presence

Microsoft Office

Attention to detail

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You’ll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.

This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.

Typical rotation:

• Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) — approx. 16 hours
• Week 2: 3 evenings (5:00pm–9:00pm) remote — approx. 12 hours

Responsibilities

• Answering phones and emails; responding professionally and routing inquiries appropriately
• Scheduling and managing appointments using office and industry software
• Scanning/copying documents for internal and external use
• Preparing and sharing basic daily/monthly reports (as required)
• Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
• Assisting with data entry and database updates
• Supporting listing-related admin tasks (training provided on internal process/tools as needed)
• Other ad hoc administrative requests to support the team

Desired Experience & Skills

• 2+ years of experience in an office/reception or administrative role (industry experience is an asset)
• Strong communication skills (professional phone presence + clear written correspondence)
• Comfortable with Microsoft Office (Word, Excel) and online systems/databases
• Strong attention to detail and ability to follow processes
• Confident prioritizing multiple tasks in a fast-moving environment
• Reliable, proactive, and discreet with confidential information