Hybrid Administrative & Office Operations Coordinator

S.I. Systems Ltd.; Toronto; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

S.I. Systems Ltd. is seeking a Resource Coordinator in Downtown Toronto to provide centralized administrative support and hands-on office operations coordination.

The role involves handling filing systems, drafting communications, expense tracking, and liaising with vendors to ensure smooth facilities activities. The position supports managers and their teams, with in-office requirements and opportunities to improve operational efficiency.

Qualifications

• 2+ years of experience in an administrative support function.

Responsibilities

• Develops and maintains organized filing systems so business and operational reports, forms, and documentation are accurate, complete, and readily accessible.
• Supports tailored communications, including drafting, editing, and distributing correspondence, presentations, and policies and procedures.
• Dispatches outgoing communications and responds to incoming inquiries, resolving issues or escalating as appropriate.
• Prepares, submits, and tracks departmental expense claims and reports.
• Conducts premises inspections and completes monthly Health and Safety audits, including required reporting and follow up.
• Liaises with internal business units and external vendors to support office operations and facilities activities.
• Assists with coordination for incoming and outgoing staff and contractors, office moves, relocations, office planning, and furniture requirements, ensuring minimal disruption to the business.
• Supports office services such as stocking, ordering, and maintaining coffee and general office supplies.
• Manages inventory levels by monitoring stock, anticipating needs, placing and expediting orders, and receiving and unpacking shipments.

Skills

Administrative support

Microsoft Office

Communication skills

Organizational skills

Analytical skills

Team collaboration

Problem solving

Attention to detail

Interpersonal skills

Resilience

Initiative / independent work

English writing

Education

Postsecondary education

Tools

ServiceNow

Job description

S.I. Systems Ltd. is seeking a Resource Coordinator in Downtown Toronto to provide centralized administrative support and hands-on office operations coordination.

The role involves handling filing systems, drafting communications, expense tracking, and liaising with vendors to ensure smooth facilities activities. The position supports managers and their teams, with in-office requirements and opportunities to improve operational efficiency.