Administrative Assistant - Intermediate - SK

Altis Technology; Regina; On-site; CAD 21,000 - 30,000; Full time

Job summary

Altis Technology is seeking a Junior Administrative Assistant to join our on-site team in Regina, SK. This full-time, 12-month contract role focuses on supporting daily operations, mail handling, filing, and document management.

Strong English communication and MS Office skills are essential. The position offers stable hours, potential for permanent employment, and a pathway to grow within a collaborative financial services environment.

Qualifications

• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Entry-level candidates encouraged to apply; prior admin experience is an asset.

Responsibilities

• Open, sort, prepare, and scan incoming mail.
• Prepare and distribute correspondence, benefit cards, and statements.
• Investigate returned mail and coordinate resending when required.
• Maintain organized filing systems and ensure document management accuracy.
• Complete data entry and administrative tasks while meeting deadlines and confidentiality.
• Support daily team operations and assist with other admin duties as needed.

Skills

Outlook

Word

Excel

Teams

Data entry

Time management

Communication

Attention to detail

Education

High school diploma or equivalent

Post-secondary in business/office administration

Tools

Outlook

Word

Excel

Teams

Job description

Administrative Assistant, Junior

Location: Regina, SK (Full-Time, On-site, 5 days per week)
Language: Strong written and verbal communication skills in English
Duration: 12-Month Contract, with potential for permanent employment
Pay Rate: $18.28 per hour
Background Check Requirement: Federal Government Enhanced Screening, including fingerprinting and a credit check. Candidates must hold or be eligible to obtain clearance.

About the Opportunity

Are you organized, detail-oriented, and looking to build your administrative career? This opportunity offers the chance to join a collaborative team within the financial services sector, supporting essential daily operations in a fast-paced, professional environment.

As a Junior Administrative Assistant, you'll play an important role in keeping information and correspondence moving efficiently. You'll work alongside a supportive team, managing mail, maintaining accurate records, and ensuring important documents reach the right people on time.

What's In It for You

• Gain valuable administrative experience within an established financial services environment.
• Join a supportive, team-oriented workplace that values accuracy, reliability, and collaboration.
• Develop your organizational, communication, and problem-solving skills through hands-on responsibilities.
• Enjoy consistent full-time hours, with potential for longer-term career opportunities.

Your Responsibilities

• You'll open, sort, prepare, and scan incoming mail into designated workflow systems.
• You'll prepare and distribute correspondence, benefit cards, and statements to members and plan sponsors.
• You'll investigate returned mail, resolve discrepancies, and coordinate resending when required.
• You'll maintain organized filing systems and ensure accurate document management.
• You'll complete data entry and administrative tasks while meeting deadlines and maintaining confidentiality.
• You'll support daily team operations and assist with additional administrative duties as needed.

Skills and Qualifications

• Previous administrative, clerical, or customer service experience is an asset, and entry-level candidates are encouraged to apply.
• High school diploma or equivalent required; post-secondary education in business or office administration is an asset.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams, along with strong keyboarding and data-entry skills.
• Excellent organizational and time management skills, with the ability to manage high-volume workloads and changing priorities.
• Strong written and verbal communication skills, with a customer-focused approach.
• Exceptional attention to detail, accuracy, and problem-solving abilities.
• Ability to work independently and collaboratively while handling sensitive information professionally.

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.