Human Resources Coordinator

CPHR Manitoba; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

Arctic Co-ops is seeking a Human Resources Coordinator to join the HR team in Winnipeg. The role administers confidential HR functions, payroll-related duties, recruitment support, reporting, and intranet updates, while maintaining HR files and supporting projects.

Responsibilities include onboarding, exit/stay interviews, performance review coordination in Trakstar, and coordination of career fairs and internships with colleges and universities.

Qualifications

• Two to three years in a Human Resources capacity.
• Post-secondary education in HR and/or working towards a certificate with CPHR
• Understanding of collective agreement administration (if applicable)
• Excellent judgement with multiple deadlines
• Excellent communication (verbal and written)
• Strong time management and attention to detail
• Proficient in HR software products
• High integrity with confidential information
• Customer service orientation with all staff levels

Responsibilities

• Prepare payroll communication forms and update payroll entries for hires/terminations/changes.
• Administer new hire forms and file them.
• Assist with recruitment for Home Office roles and related positions.
• Update content on the Arctic Hub intranet and manage HR files.
• Coordinate quarterly orientation sessions for new home office staff.
• Set up employee accounts and probationary reviews in Trakstar.

Skills

Payroll administration

Recruitment support

Communication skills

Attention to detail

Time management

Education

Post-secondary education in Human Resources

Pursuing CPHR designation

Tools

HR software

Job description

Position Summary:

Reporting to the Manager, Human Resources, and as a member of the Human Resources team, the Human Resources Coordinator is responsible for the administration of confidential Human Resource functions including all administrative duties for the HR department, recruitment and selection, payroll-related functions, developing and maintaining various reports, and research and correspondence for various HR related activities and projects.

Duties and Responsibilities:

• Act as primary lead for preparing payroll communication forms & updating payroll communication spreadsheet entries for new hires, terminations and changes to employee payroll information
• Act as primary lead for administering completion and filing of new employee forms with new hires
• Assist with Recruitment & Selection of new hires for primarily Home Office roles, and may also include background work for Inns North hotels and Co-op management roles. This may include the following:
  • pre-screening of candidates
  • coordinating and/or conducting preliminary interviews
  • conducting reference checks
  • requesting criminal and credit background checks
  • booking travel
  • following up with candidates regarding the status of their application
  • preparing job offer letters & contract extensions
  • conducting exit interviews with departing employees
  • conducting stay interviews with new hires within their first three months of employment
• Administer content updates on the Arctic Hub (internal intranet) which includes drafting and scheduling staff announcements/or updates, maintaining HR files and forms
• Organize and lead a quarterly group orientation session for new home office staff
• Perform employee account setup and probationary reviews in Trakstar for performance management

In conjunction with the HR team, review of mid-year and year-end employee reviews in Trakstar for Home Office; provide coaching/feedback to leaders and employees on reviews

• Organize and/or attend career fairs, both virtual and in-person
• Track employee work permits
• Oversee temporary staffing needs of all areas; maintain relationship with staffing agencies
• Coordinate internships & summer student co-op positions through colleges & universities; conduct on-campus interviews with U of M Asper school of business candidates
• Develop external ads as required, determining appropriate external resources for ad placements & work with hiring managers to determine ad content. Suggest alternate ways of advertising to increase volume of applicants. Oversee Indeed account and work with rep to negotiate our pricing package & make suggestions to amend the package as necessary
• Coordinate various Home Office programs, such as Take Your Kids to Work Day
• Perform general human resource administrative functions including electronic file management, correspondence, employment verification letters, expense claim reports, Removal of Access checklists, maintenance of various spreadsheets and reports, monthly billings, revising forms as required, and other ad hoc reports as required
• Respond to questions/queries from Arctic Co-ops staff, including in-scope staff, requiring knowledge of current collective bargaining agreement, as well as out of scope staff, candidates, and various outside agencies
• With the full HR team, make recommendations to update policies and procedures and increase department efficiencies
• Performs the duties of the other HR team members as required during periods of absence
• Performs other related duties as assigned.

Qualifications:

• Two to three years’ experience in a Human Resources capacity;
• Post-secondary education in Human Resources, and/or working towards completion of a certificate program with the desire work towards CPHR designation with a commitment to learning and development
• Understanding of collective agreement administration;
• Excellent judgement with the ability to juggle multiple priorities and tasks, many that are deadline-driven;
• Excellent communication skills (both verbal and written);
• Exceptional time management skills with attention to detail;
• Proficient in HR software products;
• High level of integrity with the ability to keep confidential information secure;
• Customer service orientation with the ability to relate to all levels of staff;
• Good problem solving skills;
• Ability to identify problem areas and streamline processes;
• Ability to be self motivated and take initiative;
• Ability to make a positive contribution within a team environment
• Ability to travel if required.