HR Coordinator ( Co-op)

Alimentiv Inc.; London; On-site; CAD 42,000 - 62,000; Full time

Job summary

Alimentiv Inc. is seeking an HR Coordinator to provide HR administrative support across Organizational Effectiveness, Workforce Planning, Talent Management, Learning and Development, and Total Rewards in a global, shared-services context.

The role interfaces with HR team members, employees, and external stakeholders, supporting audits, policies, and HR data reporting. London, Ontario-based, with September–December availability for a defined co-op term.

Qualifications

• Currently enrolled in a formal co-op program with your educational institution.
• Ability to commute to London office if needed.
• Ability to work September through December.

Responsibilities

• Maintain position descriptions in compliance with QA requirements.
• Conduct research for internal HR projects and assignments.
• Contribute to and support HR communications development and delivery.
• Provide support to HR Generalists/Managers with onboarding/offboarding processes.
• Provide support to Talent Acquisition with reference/background checks and candidate identifications.
• Support L&D programmes coordination.
• Oversee HR inquiries via the HR Webform and respond with customer focus.
• Create HR data reports and assist with HR metrics.

Skills

Co-op program participation

Commute to London office

September–December availability

Education

Currently enrolled in a formal co-op program

Job description

As a champion of the employee experience, the HR Coordinator (HRC) provides HR administrative support to the organization in the areas of Organizational Effectiveness, Workforce Planning and Talent Management, Learning and Development, Health Safety and Wellness, Employee Relations, Total Rewards, and HR Metrics and Reporting in a global, shared-services context. The HRC will interface with members of the HR team, employees, and external stakeholders and will support other special projects/duties as assigned

Organizational Effectiveness

• Maintain position descriptions in compliance with QA requirements.
• Conduct research for internal HR projects and assignments.
• Contribute to and support the development and delivery of HR communications.
• Provide Support to HR Generalists and/or Manager, Human Resources with the design, administration, analysis and reporting of employee engagement and other surveys.
• Assist with preparation and maintenance of new and existing policies and procedures.

Workforce Planning and Talent Management

• Coordinate and administer the onboarding and offboarding processes
• Provide support to the Talent Acquisition team with reference, background and pre-employment verification checks, as needed.
• Provide support to the Talent Acquisition team with identifying passive and active candidates globally for assigned positions, as needed.
• Support the Talent Acquisition team with career events, as required

Learning and Development

• Collect, record and maintain training records in compliance with QA requirements.
• Assist in the preparation and execution of new employee orientation sessions.
• Provide support to the coordination of L&D programmes.

Employee Relations

• Oversee the intake and assignment of HR inquires to team members via the HR Webform.
• Respond to general inquiries with a customer service focus.
• Write Confirmation of Employment Letters for employees as requested.
• Provide support to Diversity, Equity and Inclusion initiatives for the organization

Total Rewards

• Administration of group benefits/pension programs including enrolments, vendor interactions, and troubleshooting.
• Host pension and benefits meetings and respond to inquiries.
• Administer the Recognition andService Awardprograms.
• Provide support to the Total Rewards and Data Specialist in the creation of total rewards statements, compensation spreadsheets and creating HR data reports.

HR Metrics and Reporting

• Provide ad-hoc support for HR and QA audits.
• Process and ensure accuracy of changes to employee information in the HRIS.

Professional Practice

• Act with integrity and balance the interest of all parties in carrying out HR activities; Model ethical practices for staff.
• Adhere to HR legal requirements in carrying out all HR activities; keep current on changes to the laws that govern HR practices.
• Maintain awareness of broad economic, societal, technological, political, global, and demographic trends; Evaluate the credibility of sources of information.

Qualifications

• Currently enrolled in a formal co-op program with your educational institution
• Ability to commute to London office if needed
• Ability to work September through December