Human Resources Coordinator

Fitness World; Richmond; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in the fitness industry is seeking an HR & Payroll Coordinator to support payroll processing and employee onboarding. This role involves managing payroll for over 700 employees, maintaining accurate records, and assisting in recruitment activities. The ideal candidate will be detail-oriented, self-motivated, and possess strong communication skills. Join a dynamic team dedicated to fostering a fun and inclusive workplace.

Benefits

Competitive compensation

Group benefits (dental, extended health, travel)

Paid vacation

Complimentary membership at all locations

Discounted personal training and supplements

Flexible schedule for workouts

Private gym at corporate office

Collaborative open office environment

Qualifications

• At least one year of experience in an administrative environment.
• Ability to work independently; self-motivated and proactive.

Responsibilities

• Onboard new employees into HR, Payroll & Time Attendance system.
• Assist in processing semi-monthly payroll for 700+ employees.
• Maintain employee records and ensure documentation is accurate.

Skills

Communication

Confidentiality

Detail-oriented

Self-motivated

Education

Degree or Diploma in Human Resources

Payroll certification

Tools

Excel

Job description

This is a fantastic opportunity for a recent graduate or emerging professional in Human Resources, Business Administration, or a related field, seeking hands-on experience in managing a key business function. Reporting to the Human Resources Manager and collaborating closely with the club leadership team, the HR & Payroll Coordinator ensures our team members are paid accurately each pay period. If you are dedicated, hardworking, thrive in a fast-paced environment, and are willing to go the extra mile, this is the opportunity you've been looking for!

Responsibilities:

1. Onboard new employees into the HR, Payroll & Time Attendance system (Rise) and other company-wide systems; process updates and terminations.
2. Assist in processing semi-monthly payroll for 700+ hourly and salaried employees, including bonuses, commissions, overtime, sick leave, and statutory holidays.
3. Administer electronic employee files, prepare HR & Payroll reports, and process ROEs and T4s.
4. Support the administration of the company's benefits plan by determining eligibility and enrolling employees.
5. Maintain employee records, ensuring all documentation is accurate and up to date.
6. Assist occasionally in recruitment activities such as posting openings, scheduling phone screens, and related tasks.
7. Support the HR Manager with other related functions as required.
8. Perform additional duties as assigned.

Education & Experience:

• Degree or Diploma in Human Resources, Business Administration, or a related field is preferred.
• Payroll certification is preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• At least one year of experience in an administrative environment.
• Proficient in Excel (basic formulas, pivot tables, etc.).
• Ability to work independently; self-motivated and proactive.
• Friendly, professional, and service-oriented at all organizational levels.
• Strong verbal and written communication skills.
• Detail-oriented.
• Willing to work a flexible schedule to ensure timely payroll processing.

Fitness World Canada opened in August 2020, establishing a health, fitness, and wellness community accessible to everyone. Our high-value, low-cost health communities are making a difference for all fitness enthusiasts, regardless of their goals. With a history dating back to 1959, Fitness World continues to offer top-tier facilities and services, despite changing ownership over the years.

Our Values:

• Fun: We laugh, smile, and enjoy ourselves enthusiastically.
• Passion: We dedicate ourselves fully to everything we do and empower each other to excel daily.
• Teamwork: We collaborate to create a motivating environment for shared growth.
• Inclusive: We welcome everyone and pride ourselves on being a community for all.

Fitness World Perks:

• Competitive compensation.
• Group benefits (dental, extended health, travel).
• Paid vacation.
• Complimentary membership at all locations (16 and growing) and amenities.
• Discounted personal training and supplements for employees.
• Flexible schedule for workouts during the day.
• Private, fully equipped gym at our corporate office.
• Collaborative open office environment shared by corporate, club, and fitness education teams.