HR Assistant

Altis Technology; Vaughan; On-site; CAD 25,000 - 34,000; Full time

Job summary

Altis Technology in Vaughan, ON seeks an HR Assistant for an 11-week contract to support recruitment and administrative tasks in a newly developed healthcare facility. You will be the welcoming face of the HR department for employees, candidates, and visitors.

You will coordinate interviews, assist with onboarding, manage records, and perform data entry with a focus on accuracy and service. This role emphasizes professional communication and adherence to established processes.

Qualifications

• Minimum 2 years of previous experience as an HR Assistant, HR Administrator, Recruitment Coordinator, or administrative support role.
• Experience supporting a team in an office, customer service, or administrative environment.
• Strong attention to detail with the ability to follow structured processes and procedures.
• Excellent interpersonal skills with a friendly, patient, and professional approach.
• Demonstrated ability to provide high-quality customer service, particularly in sensitive or fast-paced environments.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• You'll serve as the first point of contact for visitors, candidates, and employees entering the HR department, providing a warm and professional experience.
• You'll coordinate interviews, communicate with candidates, and support recruitment activities from scheduling through onboarding.
• You'll perform accurate data entry, maintain employee records, and manage confidential HR documentation.
• You'll complete reference checks and ensure all recruitment-related information is tracked and documented appropriately.
• You'll support attendance tracking, employee records management, and various HR administrative processes.
• You'll follow established procedures carefully, ensuring tasks are completed accurately and in the correct sequence.
• You'll respond to general HR inquiries and provide day-to-day administrative support to the HR team.

Skills

HR Administration

Communication

Microsoft Office

Recruitment coordination

Job description

Location: Vaughan, ON (On-site, 5 days per week)

Language: Excellent written and verbal English communication skills required

Duration: 11-week contract opportunity with potential for extension based on business needs

Background Check Requirement: Clear Criminal Record Check required prior to start date

About the Opportunity

An established healthcare organization is seeking a personable and detail-oriented HR Assistant to join their team during an exciting period of growth. Located within a newly developed healthcare facility in Vaughan, this role offers the opportunity to become the welcoming face of a busy Human Resources department while supporting essential recruitment and administrative functions.

This position is ideal for someone who enjoys working with people, thrives in a structured environment, and takes pride in delivering exceptional customer service. You will be the first point of contact for employees, candidates, and visitors entering the HR department, helping create a positive experience while ensuring processes are followed accurately and efficiently.

Whats In It for You

• Gain valuable hands-on HR experience within the healthcare sector
• Work alongside a collaborative and supportive HR team
• Build your recruitment, onboarding, and HR administration skills
• Contribute to a people-focused environment where service and professionalism are highly valued
• Develop experience in a fast-paced workplace that values accuracy, process adherence, and attention to detail

Your Responsibilities

• You'll serve as the first point of contact for visitors, candidates, and employees entering the HR department, providing a warm and professional experience
• You'll coordinate interviews, communicate with candidates, and support recruitment activities from scheduling through onboarding
• You'll perform accurate data entry, maintain employee records, and manage confidential HR documentation
• You'll complete reference checks and ensure all recruitment-related information is tracked and documented appropriately
• You'll support attendance tracking, employee records management, and various HR administrative processes
• You'll follow established procedures carefully, ensuring tasks are completed accurately and in the correct sequence
• You'll respond to general HR inquiries and provide day-to-day administrative support to the HR team

Skills and Qualifications

• Minimum 2 years of previous experience as an HR Assistant, HR Administrator, Recruitment Coordinator, or administrative support role
• Experience supporting a team in an office, customer service, or administrative environment
• Strong attention to detail with the ability to follow structured processes and procedures
• Excellent interpersonal skills with a friendly, patient, and professional approach
• Demonstrated ability to provide high-quality customer service, particularly in sensitive or fast-paced environments
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to handle confidential information with discretion and professionalism

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.