Human Resources Coordinator

Dalhousie University; Halifax; Hybrid; CAD 49,000 - 64,000; Full time

Job summary

Join a prestigious institution as a Human Resources Coordinator, where you will play a vital role in supporting faculty operations and enhancing the academic environment. This position involves managing the appointment, promotion, and credentialing processes, ensuring that all HR data is meticulously maintained and confidential. You will facilitate new faculty orientations and coordinate recruitment visits, all while working within a vibrant community dedicated to academic excellence. With the opportunity for hybrid work, this role offers a unique chance to contribute to a leading university's mission of fostering intellectual and social development.

Benefits

Defined Benefit Pension Plan

Health and Dental Plans

Health Spending Account

Employee and Family Assistance Program

Tuition Assistance Program

Qualifications

• 3-5 years of HR administration experience in a professional environment.
• Proficient in Microsoft Office and database management.

Responsibilities

• Coordinate faculty appointment and credentialing processes.
• Maintain accurate HR data and manage personnel files.

Skills

Human Resource Administration

Microsoft Office Suite

Interpersonal Communication

Confidential Information Handling

Education

Business Administration Program

Undergraduate Degree in Business or Public Administration

Certification as a Human Resource Professional (CPHR)

Tools

Database Software

Spreadsheet Software

Job description

Salary $27.37 - $34.66 per hour ($49,821- $63,074 per annum, 35 hours per week)

Classification: Classification C6

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Psychiatry is a clinical academic department within the Faculty of Medicine. Reporting to the Physician Resource Manager, the Human Resources Coordinator coordinates the faculty appointment process, promotion and tenure process, credentialing process, orientation process, manages personnel files, and is responsible for the department Faculty HR Information System.

Key Responsibilities

• Tracks and maintains the department database of all faculty HR information ensuring that all HR data is accurate, up-to-date, and captures faculty information in a timely and efficient manner, and maintains faculty personnel files ensuring that files are complete and properly stored, and highly confidential material is protected and archived accordingly.
• Initiates and processes payroll forms for faculty and staff.
• Facilitates the credentialing process for faculty members by providing new medical staff with credentialing applications and coordinating the renewal process for existing medical staff; Obtains the necessary paperwork and tracks the credentialing status of all physicians ensuring expiry dates are updated in department database.
• Coordinates the department orientation process for new faculty.
• Coordinates faculty recruitment visits by developing an itinerary, arranging travel and accommodations for candidates and acts as a resource to the visiting candidate throughout the process.
• Coordinates the faculty appointment process, initiating and processing all documentation related to faculty appointments; identifies department members eligible for reappointment in accordance with the Faculty of Medicine Guidelines.

Note: The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business Administration program, plus three to five years’ experience in human resource administration in a professional environment (or equivalent combination of training and experience).
• Ability to effectively utilize Microsoft word processing, database, and spreadsheet software.
• Strong interpersonal and communication (verbal and written) skills.
• Ability to work both as part of a team and independently in an environment with frequent interruptions and shifting priorities.
• Ability to handle sensitive and confidential information.

Assets

• Undergraduate degree in business or public administration with a concentration in human resources or Advanced Diploma in Human Resources.
• Certification as a human resource professional (CPHR).
• Experience in a medical/university setting.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter