Human Resources Assistant

Milton Sleep; Milton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Human Resources Assistant to support HR operations. In this role, you will manage personnel documentation, assist with recruitment and onboarding, and provide essential administrative support. Your excellent communication and organizational skills will help ensure smooth HR processes and maintain confidentiality. This position offers a collaborative environment where your contributions will significantly impact the team's success. If you're passionate about HR and eager to grow in a dynamic workplace, this opportunity is perfect for you.

Qualifications

• Strong communication and organizational skills are essential.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in office environments is required.

Responsibilities

• Assist HR Manager in supporting HR processes and maintaining personnel files.
• Provide administrative support and answer staff inquiries.
• Coordinate employee onboarding and assist in recruitment.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Problem-Solving Skills

Confidentiality

Multitasking

Team Collaboration

Spanish Proficiency

Education

High School Diploma

Bachelor’s Degree in Human Resources

Tools

Microsoft Office Suite

Job description

Reports to:

Human Resources Manager

GENERAL PURPOSE:

The Human Resources Assistant will be responsible for processing and maintaining personnel related documentation, including staffing, recruitment, training, disciplinary, performance and leaves of absence. Will provide administrative and/or HR support to staff and visitors to allow for efficient and accurate operation of business processes. Will explain company personnel policies, benefits, and procedures to employees or job applicants and assist in the coordination of employee onboarding and orientation. Review employee files to answer inquiries and provide information for personnel actions. Answer questions regarding eligibility, benefits, and other pertinent information. Supports Human Resources, managers and staff through a variety of tasks requiring a high level of organization and communication. Perform Human Resources related tasks as determined by the Human Resources Manager and includes the processing of confidential staff issues. Assists in recruitment, onboarding and termination of employees. Tasks must be completed accurately, with high quality and in a timely confidential manner. Knowledge and application of company policies is essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Assists the HR Manager in supporting the HR Dept and its processes
2. Able to adhere to practices of confidentiality in all HR-related matters
3. Maintain all personnel files both physically and electronically
4. Enter data into various tracking systems
5. Able to converse with staff and research, review and resolve staff inquiries
6. Distributes payroll checks to department supervisors on a weekly basis
7. Provide general support to administrative staff and visitors
8. Reviews and accepts applications and resumes
9. Assists in planning company-wide special events
10. Other duties as assigned

COMPETENCIES:

EDUCATION / EXPERIENCE:

1. Excellent communication skills
2. Assist the HR Manager in HR-related duties
3. Ability to multi-task and prioritize duties
4. Ability to handle confidential information
5. Attention to detail and problem-solving skills
6. Strong organizational and planning skills
7. Familiar with Microsoft Office
8. Spanish proficiency a plus
9. Able to analyze and respond to HR inquiries
10. Work collaboratively when needed

High School Diploma or equivalent, Bachelor’s degree in Human Resources or related field preferred

Work experience in an office environment required

Ability to communicate with all levels of company

Proficiency in Microsoft Office suite

Knowledge of office systems and procedures

JOB FACTORS/WORK ENVIRONMENT:

1. Work is administrative in nature with occasional walking between offices and departments
2. Contact with staff at all levels
3. Able to occasionally lift up to 25 lbs.
4. Extended period of sedentary desk duties

POSITION QUALIFICATIONS:

1. Excellent interpersonal skills with the ability to communicate with all levels of the organization
2. High level of accuracy and attention to detail
3. Excellent organizational skills
4. Bilingual in Spanish a plus

This job description is not intended to be an exhaustive list of all duties or responsibilities associated with the job. Other job-related duties may be assigned.

An Affirmative Action Equal Opportunity Employer • Drug-Free Working Environment