Human Resources Assistant

The Christian Reformed Church in North America; Burlington; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading organization in the humanitarian sector is seeking an HR Administrative Assistant to support the Chief HR Officer and collaborate with the HR team. This temporary role involves providing administrative support, managing HRIS data, and assisting with various HR functions. The ideal candidate will have a high school diploma, knowledge of HR principles, and strong organizational skills, working in a hybrid environment.

Qualifications

• Knowledge of Human Resources principles and practices.
• Experience with HRIS or database systems.
• Ability to work independently and collaboratively.

Responsibilities

• Provides administrative support to the Chief Human Resources Officer.
• Assists with Personnel Action Forms, payroll, and new hires.
• Maintains employee files and HR documentation.

Skills

Confidentiality

Planning and Organization

Communication

Collaboration

Self-motivation

Education

High School Diploma

Two year college education preferred

Tools

HRIS

Job description

Assists in the operations of the World Renew Human Resources Department bi-nationally and globally - Canada, United States and International Field Offices.

Please Note : This position will begin as remote and will transition to in office / hybrid. This is a temporary role.

KEY RESPONSIBILITIES :

Essential Duties and Responsibilities

• Provides assistance and administrative support to the Chief Human Resources Officer with special projects, reviews & distributions of correspondence, reports, etc., schedule appointments and process incoming communications, as appropriate.
• Prepares and processes invoices, check requests and expense reports.
• Schedules appointments and handles the logistics for meetings, workshops, and trainings.
• Partners and collaborates with the Human Resources Generalist to assist with Personnel Action Forms (PAF), payroll, new hires, leave of absence and FMLA, terminations and status changes. Serves as backup to HR Generalist.
• Assists with inputting employee changes and assuring data accuracy and entry in HRIS system, and maintains monthly reports.
• Coordinates recognition and rewards acknowledgements and programs.
• Audits monthly benefits, reporting, and forms.
• Maintains employee files electronically and hard copy.
• Assists Human Resources Consultant – Learning & Development with scheduling and registering trainings and WR Orientation Program.
• Updates and maintains HR Websites and documentation.
• Performs other duties as assigned.

SKILLS, KNOWLEDGE & EXPERTISE :

Qualifications

The requirements listed below are representative of the knowledge, skill and / or ability required.

• Able to respect and support the mission, vision, and values of the World Renew and CRCNA.
• Knowledge of the principles and practices of Human Resources.
• Must be able to maintain a high level of confidentiality.
• Demonstrated intermediate proficiency in commonly used computer applications
• Proven ability to plan and organize tasks and responsibilities including multitasking, setting priorities and deadlines, etc.
• Proven ability to be self-motivated, work independently with minimal direction and collaboratively within a team environment.
• Intermediate verbal and written communication skills.
• Ability to establish and maintain cooperative working relationships with co-workers and external contacts of various backgrounds.

Education & Experience

• High School Diploma. Two year college education preferred
• Knowledge / skills related to the Human Resources field
• Experience working in a HRIS or database system.

PHYSICAL DEMANDS & WORK ENVIRONMENT :

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Application Instructions : Please upload your resume and cover letter as one .pdf or .doc / .docx file.