Human Resources Administrator, Job ID #143

JVS Toronto; Toronto; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Generous vacation

Inclusive culture

Corporate discounts

Well-being programs

Job summary

JVS Toronto is seeking a Human Resources Administrator to support day-to-day HR operations and cross-functional projects. This role combines HR administration with recruitment, onboarding, benefits administration, and employee communications to help create a positive employee experience.

You will also assist with events, website updates, and organizational communications in a hybrid Toronto setting. A post-secondary HR credential and 1–2 years of HR experience are preferred, along with strong MS

Qualifications

• 1–2 years HR administrative experience in a fast-paced environment.
• Post-secondary education in Human Resources or related field is preferred.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Coordinate employee lifecycle activities including recruitment, onboarding, changes and offboarding.
• Serve as a first point of contact for HR policies and general inquiries.
• Maintain confidential employee records in compliance with policy and law.
• Provide day-to-day administrative support to the HR team.
• Coordinate job postings and onboarding materials; track onboarding docs.
• Maintain HRIS data, administer benefits enrollments and HR reports.
• Support planning of virtual and in-person events and cross-functional projects.

Skills

HR administrative experience

Recruitment experience

Onboarding experience

HRIS / reporting familiarity

MS Office proficiency

Education

Post-secondary HR diploma/degree

Tools

HRIS systems

Job description

Starting Salary: $45,000 - $55,000. Commensurate with experience

Hours: 35 hours per week

Location: Tycos Drive, Toronto (Hybrid)

Employment Type: Full-time - one-year contract

Start Date: As soon as possible

Vacancy Type: Existing position

About JVS Toronto

At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we've empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.

Learn more about our impact: www.jvstoronto.org.

Why Join Us?

• Generous Time Off - Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work-life balance.
• Inclusive & Supportive Culture - Join a collaborative and inclusive organization committed to diversity, equity and belonging.
• Additional Perks - Access corporate discounts and other programs that support your overall well-being.

The Opportunity

As a Human Resources Administrator, you will play an important role in supporting the day-to-day operations of the Human Resources team while also providing administrative support for broader organizational initiatives. This is a varied, hands-on role that combines HR administration with opportunities to support organizational events, communications, and cross-functional projects.

You will support employees throughout the employment lifecycle, from recruitment and onboarding through employment changes and offboarding, while contributing to a positive employee experience and the effective operation of the organization.

What You'll Do

Employee Lifecycle & HR Support

• Coordinate employee lifecycle activities, including recruitment, onboarding, employment changes, and offboarding.
• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and general HR matters.
• Maintain accurate and confidential employee records in accordance with organizational policies and legislative requirements.
• Provide day-to-day administrative support to the HR team.

Recruitment & Onboarding

• Coordinate job postings and support recruitment administration across internal and external platforms.
• Prepare employment documentation, including offer letters and onboarding materials.
• Coordinate new-hire onboarding and orientation to support a smooth and welcoming employee experience.
• Track pre-employment requirements and onboarding documentation.

HRIS, Benefits & Reporting

• Maintain accurate employee information within the HRIS and related systems.
• Administer employee group benefits, including enrollments, terminations, and changes, and respond to general benefits inquiries.
• Prepare and maintain HR reports and dashboards and track key employee milestones and employment-related deadlines.
• Monitor and respond to HR service requests and provide administrative support for HR initiatives and projects.

Organizational Support

• Support the planning and coordination of virtual and in-person organizational events and initiatives.
• Assist with maintaining and updating website and social media content, including event information, program updates, announcements, and other organizational communications.
• Provide administrative and coordination support for cross-functional projects and organizational initiatives as required.

What You Bring

• Post-secondary diploma or degree in Human Resources or a related field.
• 1 to 2 years of HR administrative experience, with exposure to recruitment, onboarding, employee records, benefits, or other employee lifecycle activities.
• Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work effectively with employees and leaders at all levels of the organization.
• Strong attention to detail and a commitment to accuracy, particularly when working with employee records, documentation, and HR data.
• Sound judgment, discretion, and diplomacy, with the ability to handle confidential and sensitive information appropriately.
• Ability to work independently, take initiative, and collaborate effectively as part of a team.
• Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and Teams, with the ability to learn new systems and databases.

Nice to Have

• Experience working in a unionized environment.
• Experience administering employee benefits, including familiarity with Desjardins.
• Experience using HRIS, recruitment, or HR service-management systems.
• As an additional asset, experience updating website content and organizational social media platforms.

JVS Toronto is committed to creating an inclusive and accessible workplace and welcomes applications from all qualified candidates. Accommodations are available upon request at any stage of the recruitment process. Please contact Human Resources if you require an accommodation.

As part of our recruitment process, we may use AI-enabled tools to support resume screening and candidate matching. All applications are reviewed by a member of our hiring team.

We thank all applicants for their interest. Only those selected for an interview will be contacted.