Human Resources Administrator

BC Pension Corporation; Victoria; Hybrid; CAD 54,000 - 62,000; Full time

Job summary

BC Pension Corporation is seeking a Human Resources Administrator to support recruitment and onboarding in their Victoria office. The role involves managing HR data, providing client service, and collaborating with stakeholders. This full-time position offers a hybrid work model, requiring part-time on-campus presence. Ideal candidates are detail-oriented individuals with strong administrative and HR skills.

Qualifications

• One year of recent administrative experience in a high volume work environment.
• Related human resources experience required.
• Experience using HR systems like ATS, HRIS preferred.

Responsibilities

• Coordinate recruitment tasks and manage candidate communications.
• Conduct new hire onboarding meetings and maintain HR data.
• Administer salary calculations and assist with employee records.

Skills

Interpersonal skills

Time management

Problem solving

Customer service

Education

High school diploma or equivalent

Tools

Microsoft 365

Oracle Fusion

Job description

Classification: Clerk R12
Reports to: Assistant Director, Talent Acquisition
Salary Range: $54,387.32 to $61,395.95 per annum
Union/Excluded: Excluded, Schedule A
Security Screening: Required
Job Type: Regular full time
Apply Before 06/04/2025, 11:59 PM
Additional Info: An eligibility list to fill future vacancies may be established. Testing may be required.


We are seeking a Human Resources (HR) Administrator to join our team in VICTORIA, British Columbia, Canada.
As part of the Talent Acquisition team, this role provides recruitment and new hire onboarding support for the corporation. The HR Administrator is responsible for the input and maintenance of accurate employment related data and information. This role provides information to employees and candidates, applying knowledge and interpretation of various policies, legislation, processes, and procedures.
This role requires a highly organized and detail-oriented individual who is accountable for their work and provides exceptional client service. You are a proactive, collaborative team player, able to prioritize, meet deadlines, and adapt to change. You are adept at navigating systems and take the initiative to learn and create efficiencies.
This is an exciting opportunity for someone looking for experience and exposure to various areas within human resources.

Hybrid Work Model
This position is located in our Victoria, BC office. You will have the flexibility to work part of the time on-campus and part of the time off-campus. The requirement for on-campus presence is a minimum of 40% of your schedule in a month.
Additional requirements are determined by the role functions and operational needs of each business area.

Responsibilities
- Post career opportunities to various channels, coordinate and confirm testing and interviews, and format and distribute materials to candidates.
- Create, maintain and organize competition templates, documents and spreadsheets, and update job descriptions in Oracle Fusion.
- Update and manage candidate statuses and notifications in Oracle Fusion.
- Triage, assign and respond to email inquiries and ServiceNow requests applying knowledge of policies, process, procedures, collective agreement, and terms and conditions.
- Prepare, coordinate and administer activities for new hire onboarding and offboarding.
- Conduct new hire onboarding meetings, providing information on BCGEU and excluded benefits, leave entitlements, and other HR related information.
- Perform and advise on salary calculations and adjustments, coordinate relocation agreements and payments, and determine pay entitlements relating to step increases, reclassifications and substitution pay in accordance with the collective agreement, terms and conditions for excluded employees and HR policies.
- Prepare, input and maintain employee data, records and files into HR systems such as Oracle Fusion and SharePoint.
- Coordinate the submission of competition files for Merit Commissioner audits.
- Produce correspondence, letters and documents as required.
- Assist in the maintenance of HR resources and information on the intranet.
- Investigate and troubleshoot Fusion system issues.
- Perform other HR administrative duties as required.
- Participate in and support branch initiatives and projects as required.

Qualifications
Must have
- High school diploma or equivalent
One year of recent administrative experience in a high volume work environment that includes:
- Related human resources experience
- Demonstrated experience using Microsoft 365 (Word, Outlook, Excel, Power Point, Teams, SharePoint)
- Experience with HR systems (e.g., applicant tracking system (ATS), talent management, HRIS, etc.)
An equivalent combination of education, training and relevant experience may be considered.
Nice to have
- Experience using Oracle Fusion is preferred
- Experience providing HR/Administrative support in a unionized environment is preferred
- Human resources education or training is preferred

Knowledge, Skills and Abilities
- Understanding and knowledge of human resources polices, principles, practices and procedures
- Knowledge of applicable HR legislation such as employment standards, employment law, human rights legislation, the Public Service Act and collective agreement administration
- Excellent interpersonal and customer service skills, demonstrating professionalism, and diplomacy
- Excellent verbal and written communication skills with the ability to convey information to others via phone, email, video, or in person
- Exceptional organizational and time management skills with the ability to prioritize and meet multiple deadlines
- Ability to manage high volumes of work in a fast paced environment and work under time constraints
- Demonstrates flexibility and the ability to adjust and adapt to change
- Demonstrates a high degree of initiative and ability to work independently
- Strong problem solving skills
- Ability to work in a team environment and foster effective working relationships with peers, employees and clients
- Demonstrates sound judgment and the ability to deal with highly sensitive and private information maintaining confidentiality and discretion at all times
- Proficient with Microsoft 365 and Adobe products
- Ability to navigate and learn HR systems, software and tools (Oracle Fusion, testing platforms)

Application requirements
Cover letter: Please do not submit a cover letter; it will not be reviewed.
Resume: A resume is required as part of your application. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.
Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Please allow approximately 15 minutes to complete this questionnaire.
Applications will be accepted until 11:59 pm PST on the closing date. Late applications will not be considered.

Diversity & Inclusion
BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.
We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at [e-mail].
Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at [e-mail].