Human Resources Administrator

LeverageTek Staffing Solutions; Ottawa; On-site; CAD 63,500 - 67,000; Full time

Job summary

LeverageTek Staffing Solutions is seeking an HR Administrative Coordinator for a 12-month salaried term at our Ottawa-based client. The role requires 1–2 days on-site per week at the Ottawa headquarters and involves HR help desk, onboarding support, and executive coordination.

The ideal candidate will be bilingual (English/French), experienced in HR processes, and proficient with Excel and Dayforce. Candidates with CHRP or equivalent are a plus.

Qualifications

• Bilingual (English and French) required for oral and written communication.
• Knowledge of HR processes and regulatory requirements (Canada Labour Code, Employment Standards Act, Official Languages Act, etc.).
• Experience in HR help desk, onboarding support, and HR policy inquiries.

Responsibilities

• Provides executive administrative support to the VP, Culture and CHRO and to HR team members.
• Manages HR inbox and help desk, responds to employee inquiries about training, memberships, and HR policies.
• Investigates and resolves HR tickets using internal SOPs and documentation.
• Posts job listings, schedules interviews, prepares candidate communications, and supports reference checks and onboarding.
• Maintains confidential personnel records and archival documentation in compliance with retention policies.
• Updates and supports accuracy of the HCM platform (Dayforce) and related systems.
• Maintains trackers and compliance reports; monitors audit deadlines and regulatory requirements.
• Coordinates language testing for interns and communicates results to managers.
• Collects data and produces Excel-based reports with preliminary analysis to track progress.
• Plans and completes HR projects from start to finish within guidelines.

Skills

Bilingual English/French

HR administrative support

Excel

Dayforce

Tools

Dayforce

Job description

LeverageTek is actively seeking an HR Administrative Coordinator for a 12-month salaried term with its Ottawa-based customer.

Work Location

The successful candidate will be required to work 1 to 2 days per week on-site at the customer headquarters located in Ottawa.

Key Tasks

• Provides executive administrative support to the Vice President, Culture and Chief Human Resources Officer and ad hoc support to other HR team members
• Manages the HR shared inbox and help desk, responding to employee inquiries related to training, memberships, and HR policies
• Investigates and resolves HR tickets using internal SOPs and documentation
• Posts job listings, schedules interviews, prepares candidate communications, assists with reference checks, and supports onboarding
• Maintains accurate and confidential personnel records in compliance with retention policies, including archiving and culling outdated documentation
• Updates and supports the accuracy and operational effectiveness of the Human Capital Management (HCM) platform
• Maintains manual trackers and compliance reports; monitors deadlines for audits, certifications, and regulatory requirements
• Coordinates language testing for interns and communicates results to managers
• Collects data and produces Excel-based reports with preliminary analysis to track progress and outcomes
• Plans and completes assigned HR projects from start to finish within established guidelines

Key Qualifications

• Minimum 1–2 years of HR administrative support or coordination experience
• Full bilingualism in English and French, both oral and written (Bilingual Imperative — SISS/CBC equivalent or better)
• Strong Excel skills with demonstrated ability to manage manual reporting and tracking tools with high accuracy

Qualifications

• Broad knowledge of HR processes, methods, and practices; CHRP designation or equivalent considered an asset
• Working knowledge of applicable legislation and regulations (Canada Labour Code, Employment Standards Act, Official Languages Act, Human Rights Act)
• Proficiency in Microsoft Office Suite and HCM platforms, preferably Dayforce
• Experience with an HR Help Desk environment
• Experience within the Federal Government or a Crown Corporation
• Eligibility for Enhanced Reliability Security Clearance (minimum seven years of verifiable Canadian history)
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Strong organizational skills with exceptional attention to detail and accuracy

Compensation

$63,500 to $67,000 annually

This is an existing position vacancy.

About LeverageTek Staffing Solutions

Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.

Don't let our name fool you. Our roots are in technology, but we are also a proven leader in accounting and finance, sales and marketing, human resources, supply chain, and legal talent acquisition. We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor payroll management.

LeverageTek is an equal opportunity employer. We offer a welcoming and inclusive environment in service to one another, our customers, the candidates we represent, and the diverse communities we call home. We do all of this with kindness, empathy, and respect for each other. LeverageTek is committed to employment equity and creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, religion, gender, national origin, age, disability, and marital status.

Accessibility accommodations are available upon request.

LeverageTek's specialized recruiting professionals use their expertise and our proprietary AI to accelerate connections between top talent and leading companies, while ensuring all screening and hiring decisions remain with our expert human team.