Talent Coordinator

BPA; Ottawa; Hybrid; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid work environment

RRSP program with employer contrib.

Group insurance

Career development

Job summary

BPA is seeking a Talent Coordinator to support Talent Acquisition and HR operations across the Ottawa Region (Ottawa, Kanata and Gatineau). You will coordinate recruitment activities, handle HR administration, and contribute to process improvement while collaborating with national teams and business partners.

The role emphasizes organization, data accuracy, and excellent English/French communication in a hybrid environment with growth opportunities in HR and Talent functions.

Qualifications

• Diploma or degree in Human Resources, Business Administration or related field.
• 3+ years in Talent Acquisition, HR coordination or HR operations.
• Experience coordinating recruitment activities and supporting hiring managers.
• Strong interest in process improvement, documentation and HR systems.
• Experience with an ATS or HRIS (Dayforce is an asset).
• Excellent organizational and project coordination skills.
• Attention to detail and data accuracy.
• Advanced Microsoft 365 skills, particularly Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, collaborative and solution-oriented mindset.
• Excellent communication in English and French.

Responsibilities

• Coordinate recruitment activities for the Ottawa region.
• Create, update and optimize job postings.
• Coordinate interviews and maintain candidate/hiring manager communication.
• Deliver an exceptional candidate experience throughout the process.
• Support sourcing activities and campus recruitment.
• Assist Talent Business Partners on projects and priorities.
• Coordinate pre-employment, onboarding and documentation.
• Maintain records, trackers and key performance indicators.
• Support Dayforce and HR systems usage and data accuracy.
• Develop and maintain Talent templates, SOPs and guides.
• Document requirements with the Business Systems Analyst and improve workflows.
• Contribute to standardization of Talent processes and tools.
• Coordinate onboarding and internal Talent communications.
• Build relationships with hiring managers and stakeholders.

Skills

HR coordination

Recruitment coordination

Process improvement

HR systems knowledge

Excel advanced

MS 365 proficiency

Multi-priority management

English & French communication

Proactive & collaborative

Education

Diploma or degree in HR/Business Admin or related field

Tools

Dayforce (HRIS)

Job description

BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Your role

Are you organized, resourceful and passionate about creating efficient processes?
Do you enjoy balancing recruitment, HR administration and continuous improvement while working with technology and HR systems?
As a Talent Coordinator, you will play a key role in supporting Talent Acquisition and HR operations across our Ottawa Region (Ottawa, Kanata and Gatineau). You will be the local Talent resource for hiring managers while working closely with the national Talent team, HR Business Partners and our Business Systems Analyst.
This is a diverse role where you'll combine recruitment coordination, HR administration, documentation, process optimization and HR systems support. You'll help ensure our Talent processes are efficient, consistent and provide an exceptional experience for both candidates and hiring managers.

What You'll Do

Recruitment Coordination

• Coordinate recruitment activities for the Ottawa region.
• Create, update and optimize job postings.
• Coordinate interviews and maintain communication with candidates and hiring managers.
• Deliver an exceptional candidate experience throughout the recruitment process.
• Support sourcing activities for selected positions.
• Assist with campus recruitment and internship hiring initiatives.
• Support the Talent Business Partners on recruitment projects and hiring priorities.

Talent Operations & HR Administration

• Coordinate pre-employment activities, onboarding and employment documentation.
• Support recruitment administration and maintain accurate employee and candidate records.
• Maintain recruitment trackers, reports and key performance indicators.
• Support the use and continuous improvement of Dayforce and other HR systems.
• Ensure the accuracy and integrity of Talent data.

Process Documentation & Continuous Improvement

• Develop, update and maintain Talent documentation, templates, guides and standard operating procedures.
• Assist with process mapping and workflow documentation to support operational excellence.
• Collaborate with the Business Systems Analyst to document business requirements, improve workflows and support HR system enhancements.
• Participate in the development and standardization of Talent processes, tools and best practices.
• Contribute to continuous improvement initiatives that enhance the efficiency of the Talent function.

Employee experience

• Coordinate onboarding activities for new employees.
• Support Talent communication and documentation.
• Participate in HR and Talent projects as required.
• Build strong relationships with hiring managers and internal stakeholders across the region.

What BPA Offers

• A collaborative, supportive and people-first team.
• A role where you'll have a direct impact on Talent operations and organizational growth.
• Exposure to recruitment, HR operations, business process improvement and HR technology.
• Opportunities to work on meaningful projects that improve the employee and candidate experience.
• A flexible hybrid work environment.
• Excellent career development opportunities within Human Resources and Talent.

What We’re Looking For

• Diploma or degree in Human Resources, Business Administration or a related field.
• Three (3) or more years of experience in Talent Acquisition, HR coordination or HR operations.
• Experience coordinating recruitment activities and supporting hiring managers.
• Strong interest in process improvement, documentation and HR systems.
• Experience with an ATS or HRIS (Dayforce is considered an asset).
• Excellent organizational and project coordination skills.
• Strong attention to detail and commitment to data accuracy.
• Advanced Microsoft 365 skills, particularly Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, collaborative and solution-oriented mindset.
• Excellent communication skills in both English and French.

Travel Requirements

Occasional travel between our Ottawa, Kanata and Gatineau offices will be required to support hiring managers and Talent initiatives across the region.

Build your career with us and enjoy…

• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• A hybrid work policy that promotes balance between professional and personal life.
• A competitive total compensation package, including a comprehensive group insurance plan and an RRSP program with employer contributions.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

Salary range: $70000 – $85000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.

This posting is for an existing vacancy.

AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.

Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.We comply with applicable accessibility legislation, including the Accessibility for Ontarians with Disabilities Act (AODA), and will provide accommodations upon request for candidates participating in all aspects of the selection process.We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community.Thank you for your interest in joining our team.

Please note that only candidates selected for an interview will be contacted by the Talent team.