Human Resources Administrator

Dexel Developments/Paramount Management; Halifax; On-site; CAD 55,000 - 70,000; Full time

Job summary

Dexel Developments/Paramount Management in Halifax, NS, seeks an HR Administrative Coordinator to support payroll, onboarding, offboarding, employee records, benefits, and communications. You will help ensure accurate information and a positive employee experience across HR operations.

Responsibilities include recruitment support, file maintenance, performance reviews, compensation assistance, leave management, events coordination, and HR system administration (SharePoint/PayWorks).

Qualifications

• Post-secondary education in business or HR related field is required.
• Experience with payroll administration and HR documentation is preferred.
• Ability to manage logistics for in-person and virtual events and recruit support.

Responsibilities

• Provide payroll setup, data maintenance, timesheet verification and record management support.
• Coordinate onboarding and offboarding, preparing documentation and system access.
• Support recruitment activities including job postings, screening, interviews and offer paperwork.
• Maintain accurate employee files, benefits enrollment and HR communications.
• Administer performance review processes, probationary and annual evaluations.
• Assist compensation activities, leave tracking and wage administration.
• Prepare internal communications, participate in HR reporting and process improvements.
• Support Occupational Health and Safety program administration and safety training.

Skills

MS Outlook

MS Word

MS Excel

PowerPoint

HR administrative skills

Onboarding process

Event coordination

Education

Post-secondary education in Business Administration, Office Administration or related field

College diploma or degree in Human Resource Management

Tools

SharePoint

PayWorks

Payroll systems

Job description

Provide administrative and operational support for Human Resources functions including payroll administration, recruitment support, onboarding and offboarding activities, employee records management, benefits administration, and employee communications. Responsible for ensuring accurate employee information, supporting a positive employee experience, and assisting with day-to-day HR operations.ResponsibilitiesAdminister employee payroll processes including setup, payroll data maintenance, timesheet verification, payroll processing support, and record management to ensure accurate and timely employee compensation.Coordinate onboarding and offboarding activities ensuring positive employee experience and timely completion of documentation, system access, workplace introductions, and employee communications.Provide administrative support throughout the recruitment process including job description development, job postings, candidate screening, interview coordination, reference checks, and hiring documentation.Maintain accurate employee files and records, ensuring documentation is complete, organized and currentAdminister employee benefit programs, retirement savings plans, and related employee programs through enrollment, changes, record maintenance, and employee support.Coordinate and administer employee performance review processes, including probationary reviews, annual evaluations, documentation management, and review cycle tracking.Support compensation programs through salary review, compensation record maintenance, wage administration, and compensation-related reporting.Administer employee leave and absence processes including vacation tracking, leave documentation, record maintenance, and employee support.Prepare and distribute employee communication including welcome announcements, departure notices, staffing updates, and support employee engagement initiatives and eventsProvide administrative support to Human Resources operations through HR reporting, data management, document preparation, process coordination, and continuous improvement initiatives.Administer the organization’s Occupational Health and Safety (OHS) program, including the digital safety board, emergency preparedness, inspections, safety training, and corrective actions.Support the execution of HR-related administrative tasks, including onboarding logistics, employee orientation, coordination of training, return of company property, and parking and benefits-related materials.Coordinate and deliver internal events, team-building activities, and employee recognition initiatives that foster connection, engagement, and alignment with company culture.Support employee engagement programs and tools, including onboarding experiences, employee surveys, training logistics, and the development and maintenance of intranet content related to employee programs.Training and ExperiencePost-secondary education in Business Administration, Office Administration or related field experienceCollege diploma or degree in Human Resource ManagementFive years exposure to human resources in an office environmentSkills and KnowledgeExcellent computer skills including MS Outlook, MS Word, MS Excel, PowerPointFamiliarity with HR documentation, onboarding processAbility to manage logistics and planning for in-person and virtual team eventsExperience using platforms such as SharePoint, Payroll systems including PayWorksDocument Management and file structure implementationHR acumen to build and strengthen HR practicesIf this sounds like a fit please submit your resume and cover letter. Please note that only those selected to advance through the interview process will be contacted.