Human Resources & Administration Specialist- Contract role

Technical Management Group Ltd. (TMG); Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Downtown Toronto office

Job summary

Technical Management Group Ltd. (TMG) in Downtown Toronto is seeking a Human Resources & Administration Specialist for a 12-month maternity coverage contract. The role is office-based with a minimum of four days per week in the office, and a hybrid work arrangement in downtown Toronto.

You will support onboarding, payroll, HRIS management (ADP), benefits tracking, and recruitment activities while collaborating across departments to streamline processes and improve efficiency.

Qualifications

• Experience with HRIS and payroll systems (ADP or similar).
• Proven ability to manage onboarding and offboarding processes.
• Strong communication and confidentiality in handling HR data.

Responsibilities

• Support onboarding activities and maintain records in the HRIS.
• Assist with employee engagement initiatives and internal communications.
• Assist with offboarding and updating ADP records.
• Maintain accurate employee records and organizational data in ADP.
• Assist payroll preparation by validating timesheets and coordinating with payroll team.
• Prepare basic HR and payroll reports (headcount, turnover, attendance).
• Provide first-level support to employees for ADP self-service tools.
• Support benefits administration and enrollment tracking.
• Document SOPs and contribute to process-improvement projects.
• Participate in HR projects involving ADP modules (performance, talent tracking).
• Screen resumes and assist with interview scheduling.
• Prepare and administer offer letters and onboarding docs.
• Maintain recruitment records and candidate pipelines.

Skills

Communication

Emotional intelligence

Collaboration

Coaching & mentoring

Problem solving

Adaptability

Cultural sensitivity

Tools

ADP

Ceridian

Microsoft 365

Asana

Trello

MS Project

Job description

Job Title: Human Resources & Administration Specialist

Duration- 12 Months contract (Maternity Leave Coverage)

Location: Downtown Toronto , Hybrid work arrangement

General Accountability And Summary

This role will appeal to a collaborative individual eager to gain experience in the areas of Human Resources and Administration. The HR Specialist will play a key role in supporting day-to-day HR operations while contributing to broader organizational initiatives. This role will appeal to a collaborative individual, with specific expertise in human resources and administration, as well as a broad interest in and exposure to various aspects of corporate operations including recruitment, HRIS systems (ADP workforce Now), and cross-functional projects. This is an in-person role based in Toronto and the successful candidate will be expected to be in the office a minimum of four (4) days per week.

Responsibilities & Deliverables

CORPORATE HUMAN RESOURCES AND ADP ADMINISTRATION

• Support onboarding activities by entering new hire information and ensuring documentation is complete in the system.
• Support employee engagement and HR initiatives, including learning programs and internal communications.
• Assist with offboarding processes, including processing terminations and updating records in ADP.
• Assist in maintaining accurate employee records in ADP, including updates to personal information, job changes, and organizational data
• Support payroll preparation by validating timesheets, flagging discrepancies, and coordinating with the payroll team.
• Assist in generating basic HR and payroll reports (e.g., headcount, turnover, attendance.
• Provide first-level support to employees on ADP self-service tools (e.g., accessing pay statements, updating personal details)
• Support benefits administration tasks such as tracking enrollments and updating employee records.
• Contribute to process improvement projects by documenting SOPs and identifying opportunities to enhance efficiency.
• Participate in HR projects involving ADP modules (e.g., performance management, talent tracking)

RECRUITMENT SUPPORT

• Assist in screening resumes and applications to identify qualified candidates for open positions
• Support candidate outreach efforts and coordinate interview scheduling with hiring managers and applicants
• Assist in the preparation and administration of offer letters and onboarding documentation
• Maintain accurate and up-to-date recruitment records, including tracking candidate pipelines and hiring progress

OFFICE ADMINISTRATION

• Manage day-to-day office operations, including supplies, scheduling, and communications.
• Coordinate internal meetings, prepare agendas, and take meeting minutes.
• Maintain organized filing systems (digital and physical) for easy access and retrieval.
• Perform general HR administrative tasks such as data entry, document organization and reporting.

Essential Skills

• Strong communication and interpersonal skills
• High emotional intelligence and discretion
• Collaborative and team-oriented mindset
• Ability to coach, mentor, and influence across all levels
• Proactive problem-solving and decision-making
• Adaptability in fast-paced, multi-disciplinary environments
• Cultural sensitivity and global perspective

TECHNICAL PROFICIENCY

• HRIS and payroll systems (e.g., ADP, Ceridian, or similar)
• Microsoft 365 Suite (Excel, Word, Outlook, Teams, SharePoint)
• Project management tools (e.g., Asana, Trello, or MS Project)
• Database management for contractors and recruiting agencies
• Familiarity with vendor portals and client onboarding systems