Human Resource Services Representative (permanent, full-time, non-union)

Applytoeducation; Seaforth; On-site; CAD 50,000 - 57,000; Full time

Benefits offered by this job

OMERS Pension Plan

Health & Dental Benefits

Employee Assistance Program (EAP)

Job summary

Avon Maitland District School Board (AMDSB) is seeking a Health Resource Services Representative to provide administrative HR support in Seaforth, Ontario. This full-time, non-union position requires coordinating HRIS updates, WSIB processing, recruitment support, and health initiatives, with a focus on confidentiality and customer service.

Qualified candidates have a post-secondary certificate in office administration or HR and experience with HR software.

Qualifications

• Minimum one-year certificate in office administration or HR.
• At least one year of relevant work experience.
• Proficient in Microsoft Office and Windows; strong keyboarding.
• Experience with HR software, SmartFind Express, and Parklane is a plus.
• Ability to maintain confidentiality and provide professional customer service.

Responsibilities

• Provide prompt customer service for employee inquiries via in-person, phone, and email.
• Support HR functions related to recruitment, staffing, and contract administration.
• Enter transactions in HRIS and other systems for position changes, compensation, absences, transfers, sick leave, benefits, terminations, and retirements.
• Process and file WSIB documentation, including Parklane entries as needed.
• Maintain SmartFind Express and employee data management.
• Assist with interviews, job fairs, and coordination of supply staff.

Education

Office Administration / HR certificate

One year of relevant work experience

Confidentiality & professional customer service

Tools

Microsoft Office

SmartFind Express

Parklane

Job description

NON-UNION POSTING

Human Resource Services Representative

Avon Maitland District School Board (AMDSB) provides first class education to students and families throughout Huron and Perth Counties. We aim to engage, inspire, and innovate, in all that we do! We are always learning! Our work is guided by a Strategic Plan and highlights 3 main areas of focus that enable our students and staff to say: We are prepared, We are well, We are engaged.

Our vision is to engage, inspire, innovate, because we are always learning.

We are accepting applications for the following Non-Union 1.0FTE permanent Human Resource Services Representative at the Education Centre located in Seaforth, Ontario.

Hours of Work: 35Hours per week, 12months per year

Start Date: As soon as possible

Rate of Pay: $50,026 - $57,062as per Level 2, in accordance with the Terms and Conditions of Employment for Non-Union, Management, Administrative and Supervisory Employees.

Vacancy Status: current vacancy

Reports to: Senior Human Resource Services Manager

Summary: The successful candidate will collaborate with HRS Staffing Officers, Health and Wellness Officers, and the Recruitment and Retention Specialist to provide administrative support. Key responsibilities include accurately updating employee lifecycle changes in the Human Resource Information System (HRIS) and personnel files, managing SmartFind Express operations, processing Parklane and WSIB claims, supporting career fair preparations, and assisting with the coordination of supply staff interviews and related tasks.

Essential Functions and Responsibilities:

• Provide prompt and efficient customer service for employee and visitor inquiries via in-person, phone, and email, explaining policies/procedures and assisting with paperwork while maintaining confidentiality.
• Support HR functions related to recruitment, staffing, and contract administration.
• Accurately enter transactions in HRIS and other systems for position changes, compensation, absences, transfers, sick leave, benefits, terminations, and retirements.
• Process and file WSIB documentation, including entering incidents into Parklane and completing WSIB Forms 7 as needed.
• Maintain and troubleshoot SmartFind Express, including system configuration and employee data management.
• Monitor unfilled jobs, assist in filling positions with supply staff, and issue verification reminders.
• Assist Health and Wellness Officers with Board initiatives, including design, promotion, and analysis.
• Prepare and distribute new hire packages and support job fair preparations.
• Gather, track, and summarize employment applications, set up interviews, and conduct reference checks.
• Perform general office duties, including filing, copying, mail distribution, and acting as backup to other HR Services Representatives.
• Acts as back up to the other HR Services Representative.
• Performs other Human Resources related duties as directed.

Education, Qualifications and Experience:

• Minimum one-year certificate in office administration, Human Resources, or a related field, plus one year of relevant work experience, or an equivalent combination of education and experience.
• Proficient in Microsoft Office (Word, Excel) and Windows programs, with strong keyboarding skills; experience with HR software, SmartFind Express, and Parklane is an asset.
• Strong ability to maintain confidentiality and provide professional customer service across all levels of the organization.
• Excellent written and verbal communication skills, with a solid understanding of grammar, spelling, and composition.
• Ability to work under pressure, meet deadlines, and effectively organize, prioritize, and multitask with minimal supervision.
• Knowledge of human resources operations would be an asset

Note - A criminal background check will be part of the recruitment process.

Why Join AMDSB?

• We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
• Great work culture with staff who embrace and seek meaningful careers.
• Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
• Competitive compensation package:
  • Pension Plan : Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS )
  • Health & Dental Benefits :
    • Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account through ONET
    • Comprehensive short-term and long-term disability coverage plans
  • Employee Assistance Program (EAP) through TELUS which includes:
    • 24/7 confidential support
    • Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall well-being resources

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.

Dr. Graham Shantz, Chief Executive Officer