Supervisor School Business - New Oakville Secondary School (35hrs)

Halton District School Board; Burlington; Vor Ort; CAD 77.000 - 92.000; Vollzeit

Zusammenfassung

Halton District School Board in Oakville is seeking a Supervisor, School Business to oversee daily operations, budget and finances, and staff in the school office. This 35-hour/week, 12 months/year role involves managing purchases, reconciliations, payroll related processes, and coordinating events, with emphasis on accuracy and compliance with board policies.

Internal applicants receive first consideration; a three-year college diploma in business admin and six years of related experience are

Qualifikationen

• Three-year College Diploma in the Business Administration or equivalent.
• Six years job related experience in an administrative role.
• Clear understanding of accounting principles and PSAB.
• Advanced computer application skills (Microsoft Office and Google Suite).
• Knowledge of computerized accounting systems.
• Highly skilled in managing competing priorities and navigating workflow interruptions in fast-paced environments
• Demonstrates excellent communication, interpersonal, conflict resolution and interpersonal skills including developing collaborative, trusting and professional relationships.
• Highly proficient in managerial skills, resource allocation, and fostering a collaborative, accountable team culture
• Knowledge and experience of HDSB software: ISYS, SFE, Sparkrock, School Cash Suite, Edge4, Aspen, Ebase, School Messenger is required.
• Knowledge of HDSB Administrative Procedures, process and policies is required
• Must have a valid driver’s licence and own transportation in order to make deposits at financial institutions.

Aufgaben

• Responsible for the administration, recording and reporting of all financial activities in the school in order to ensure that the school complies with board policies/procedures and municipal, provincial and federal laws and regulations.
• Promote and educate staff, students and parents on the benefits of using the online payment system and ensure all available fees, items for purchase, field trips, etc. are made available for payment on the online payment system.
• Training school staff and/or volunteers on financial processes regarding school activities and/or fundraising events involving monetary transactions.
• Coordinate all school purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the needs of the school.
• Prepare monthly reconciliations and reports such as: budget status reports, bank reconciliations, purchase card reconciliation, revenues and expenditures reports, HST rebate submissions and Board budget account reconciliations.
• Manage and direct daily: teacher on-calls and supervisions, occasional teachers, short term and long term LTOs (teaching and non-teaching), ensuring compliance as per collective agreements and as necessary to ensure student learning, protect instructional time and student safety.
• Review and verify all staff absences in Human Resources Attendance Management System on a daily basis to ensure all entries are accurate, absence code is appropriate and the applicable budget code has been used for purposes of payroll, employee records and budget.
• Facilitate school administrative processes to ensure smooth operation of the school for all stakeholders (students, parents, staff, administration and community).
• Manage and coordinate a number of special events, programs and activities (i.e. Registration, Commencement, Halton Food For Thought Program, awards evenings, open houses, etc.).
• Provide responsive customer service to all members of the school community.

Kenntnisse

Budget management

Financial reporting

Staff supervision

Communication

Procurement procedures

Problem solving

Time management

Ausbildung

Three-year College Diploma in Business Administration or equivalent

Tools

ISYS

SFE

Sparkrock

School Cash Suite

Edge4

Aspen

Ebase

School Messenger

Microsoft Office

Google Suite

Jobbeschreibung

Position: Supervisor, School Business

Salary Range: Band 5 -$77,391.00 to $92,291.00

Location: New Oakville Secondary School (School Name TBD) 4020 Sixth Line, Oakville

Work Schedule: 35 hours/week, 12 months/year

Hours: Monday to Friday 7:00 am - 3:00 pm

Effective Date: Monday, January 4, 2027

Position Summary:

The supervisor of School Business liaises with school administration, staff, students, parents and community to facilitate all day-to-day operations, including management of the school budget and finances, management of teacher on-calls and supervisions, and supervision and management of the office and office staff.

Key Responsibilities:

• Responsible for the administration, recording and reporting of all financial activities in the school in order to ensure that the school complies with board policies/procedures and municipal, provincial and federal laws and regulations.

• Promote and educate staff, students and parents on the benefits of using the online payment system and ensure all available fees, items for purchase, field trips, etc. are made available for payment on the online payment system.

• Training school staff and/or volunteers on financial processes regarding school activities and/or fundraising events involving monetary transactions.

• Coordinate all school purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the needs of the school.

• Prepare monthly reconciliations and reports such as: budget status reports, bank reconciliations, purchase card reconciliation, revenues and expenditures reports, HST rebate submissions and Board budget account reconciliations.

• Manage and direct daily: teacher on-calls and supervisions, occasional teachers, short term and long term LTOs (teaching and non-teaching), ensuring compliance as per collective agreements and as necessary to ensure student learning, protect instructional time and student safety.

• Review and verify all staff absences in Human Resources Attendance Management System on a daily basis to ensure all entries are accurate, absence code is appropriate and the applicable budget code has been used for purposes of payroll, employee records and budget.

• Facilitate school administrative processes to ensure smooth operation of the school for all stakeholders (students, parents, staff, administration and community).

• Manage and coordinate a number of special events, programs and activities (i.e. Registration, Commencement, Halton Food For Thought Program, awards evenings, open houses, etc.).

• Provide responsive customer service to all members of the school community.

Supervisory Responsibilities:

Responsible for hiring, training, evaluation, supervision, growth and appraisal of office staff.

Assign work, sets schedules, resolves problems, identifies appropriate individual goals aligned with individual capabilities, work requirements, and HDSB’s vision and strategic plans.

Qualifications:

• Three (3) year College Diploma in the Business Administration or equivalent.

• Six (6) years job related experience in an administrative role.

• Clear understanding of accounting principles and PSAB.

• Advanced computer application skills (Microsoft Office and Google Suite).

• Knowledge of computerized accounting systems.

• Highly skilled in managing competing priorities and navigating workflow interruptions in fast-paced environments

• Demonstrates excellent communication, interpersonal, conflict resolution and interpersonal skills including developing collaborative, trusting and professional relationships.

• Highly proficient in managerial skills, resource allocation, and fostering a collaborative, accountable team culture

• Knowledge and experience of HDSB software: ISYS, SFE, Sparkrock, School Cash Suite, Edge4, Aspen, Ebase, School Messenger is required.

• Knowledge of HDSB Administrative Procedures, process and policies is required

• Must have a valid driver’s licence and own transportation in order to make deposits at financial institutions.

• Applicants with a combination of equivalent education and experience may be considered.

Job Category: MASS (Management & Professionals) - Job Code # 4075794

This posting is for an existing vacancy.

Memo - AI Use in Interviews

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and

• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at [e-mail].

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.