Supervisor of Accounting - School Finances, JWS (35hrs)

Halton District School Board; Burlington; On-site; CAD 101,000 - 120,000; Full time

Job summary

Halton District School Board is seeking a Supervisor of Accounting - School Finances to guide schools, ensure policy compliance, and analyze school funds. You will supervise the School Business Supervisors in the Secondary panel and advise staff, vendors, auditors and external partners.

You will implement, maintain and secure financial reporting systems in coordination with the Manager. Ideal candidates have a university degree, CPA designation, PSAB knowledge, and advanced Excel skills, with

Qualifications

• University degree in accounting/finance or equivalent.
• CPA designation or equivalent professional credential.
• Knowledge of PSAB standards and CRA/HST rules.
• Advanced Excel and data management skills.
• Experience with internal controls and control design.
• Valid driver’s license and access to a vehicle.

Responsibilities

• Plan and oversee school financial processes, applying internal controls to reduce risk and improve efficiency.
• Audit school funds and decentralized budgets for policy compliance and unusual activity.
• Audit board-wide purchasing card activities for compliance and risk.
• Coordinate year-end reporting and analysis of school funds for Ministry and board updates.
• Coordinate year-end Charitable Information Return reporting.
• Implement and support Sparkrock (NAV), eBASE, School Cash Suite and School Cash Online.
• Review procedures to align with PSAB, CRA, MOE and Finance requirements; redesign as needed.
• Prepare annual school budget allocations and quarterly updates for Family of School Superintendents.
• Collaborate with schools, superintendents and stakeholders to align with HDSB policies.
• Ensure compliance with Charitable Donations policies and regulatory donation requirements.
• Lead and manage talent and resources effectively.

Skills

Excel proficiency

Data management

Internal controls design

Communication

Education

University degree

CPA designation or equivalent

Bachelors of Commerce or Business (preferred)

Tools

Sparkrock (NAV)

eBASE

School Cash Suite

School Cash Online

Job description

Position: Supervisor of Accounting - School Finances

Salary Range: Band 8: $100,743.00 - $120,136.00

Location: JWS - 2050 Guelph Line, Burlington, Ontario

Work Schedule: 35 hours/week

Effective Date: As soon as possible

Position Summary

Reporting to the Manager of Accounting - School Finances & Risk Management the Supervisor of Accounting - School Finances provides guidance, training and support to schools to ensure policy compliance, accuracy of records and analysis of school generated funds reports and school decentralized budgets. The Supervisor of Accounting - School Finances is also responsible for the supervision of the Supervisors - School Business in the Secondary panel in collaboration with school Principals. The Supervisor of Accounting - School Finances must act as a key resource in providing advice and instruction to schools’ administrative staff, third party financial services and software providers, vendors, auditors and other external stakeholders. The Supervisor of Accounting - School Finance is also responsible for the implementation, maintenance and security of systems used for financial transactions and reporting in coordination with the Manager.

Key Responsibilities

• Responsible for the planning and execution of processes and overseeing the financial work performed in schools using accounting training and expertise to ensure that internal controls and procedures are in place and being followed to mitigate risk and ensure efficient and effective operations
• Performs audits of school generated funds and decentralized school budgets to ensure compliance with Board policies and procedures, and also identification of unusual patterns and activity
• Performs board-wide audits of purchasing card (p-card) activities to ensure compliance with Board policies and procedures, and also identification of unusual patterns and activity
• Coordinates the collection, administration, consolidation and analysis of school generated funds financial reporting for year-end management, Ministry reporting purposes and quarterly updates to Family of School Superintendents.
• Coordinates year-end reporting of Board’s annual Charitable Information Return
• Implements, promotes, and provides user support and reporting for the Board’s Financial systems including Sparkrock (NAV), eBASE, School Cash Suite and School Cash Online using technical training and accounting expertise
• Reviews existing procedures and processes to ensure continual efficiency and effectiveness and compliance with Public Sector Accounting Board Standards (PSAB), legislative requirements of the Canada Revenue Agency (CRA), Ministry of Education, Ministry of Finance etc. and uses training, experience and professional judgment to design and implement new or updated processes and procedures
• Prepare annual school budget allocations using data from a variety of sources and analyze impact of proposed changes to the school budget allocation model, as well as prepares quarterly updates to Family of School Superintendents and the calculation of year-end roll-forwards.
• Work collaboratively with school staff, Superintendents, School Council members and external stakeholders on special events and school projects to ensure all HDSB policies and procedures are adhered to and decisions align with HDSB’s mission and values
• Ensure adherence to Administrative Procedure on Charitable Donations and regulatory requirements for donations to the Board
• Manages talent and financial resources to ensure they are being used effectively by using leadership and management skills

Supervisory Responsibilities

• Supervisors - School Business (Dual Supervision with School Principals)

Minimum Qualifications

• A University degree
• 5 years of related work experience in Accounting or Finance role
• 2-3 years in supervisory role
• Chartered Professional Accountant (CPA) designation or equivalent
• Knowledge of Public Sector Accounting Board Standards
• Knowledge of Canada Revenue Agency (CRA) Donation and Commodity taxes (HST) requirements
• Advanced proficiency in Microsoft Excel
• Understanding of software functionality and data management
• Knowledge of internal controls and experience with designing and managing internal controls
• Valid Driver’s License and access to vehicle

Preferred Qualifications

• Bachelors of Commerce, Accounting or Business
• 5-7 years of work experience in a Supervisory role in the Public Sector of Accounting or Finance
• 3-5 years of experience working with Public Sector Accounting Board Standards (PSAB)
• Additional courses in School Board Administration at a University Level
• Project management skills
• Advanced proficiency in Microsoft Office and Google Suite
• Experience with month-end and year-end procedures

Job Category: MASS (Management & Professionals) - Job Code # 4075177

Memo - AI Use in Interviews

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, "Operation of Schools - General") and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these queries will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at [e-mail].

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.