Temporary Supervisor School Business - Acton District High School (35hrs)

Halton District School Board; Halton Hills; On-site; CAD 59,000 - 70,000; Full time

Job summary

Halton District School Board in Acton District High School is seeking a Temporary Supervisor, School Business to oversee daily school business operations, including budget and finances, procurement, and payroll processes. The role supports administration, staff and community, ensuring accurate reporting and compliance.

The successful candidate will have a college diploma in business administration, extensive accounting knowledge and experience with school financial systems, and the ability to

Qualifications

• College diploma in business administration or equivalent.
• Six years related administrative experience.
• Understanding of accounting principles and PSAB.
• Advanced MS Office and Google Suite skills.
• Knowledge of computerized accounting systems.
• Ability to multi-task with interruptions and meet deadlines.
• Strong communication, interpersonal and leadership abilities.
• Familiarity with HDSB software is preferred.
• Valid driver's license and own transportation.

Responsibilities

• Oversee financial activities, reporting and compliance with policies and laws.
• Promote online payment usage and ensure items are available for payment online.
• Train staff on financial processes for activities and fundraising.
• Coordinate school purchases with proper approvals and budget checks.
• Prepare monthly reconciliations and various budgetary reports.
• Manage daily teaching on-calls, supervisions and short/long term staff.
• Verify staff absences in HR systems for payroll and budgeting.
• Support administrative processes for smooth school operation.
• Coordinate events and programs such as registration and awards evenings.
• Provide responsive service to all members of the school community.

Skills

Leadership

Communication

Interpersonal skills

Budgeting

Problem solving

Time management

Multi-tasking

Education

Three year College Diploma in Business Administration

Tools

ISYS

SFE

BAS

School Cash Suite

Edge4

Trillium

Ebase

Work Tech

School Connects

Job description

Position: Temporary Supervisor, School Business

Salary Range: Band 5 -$42.52 to $50.71 per hour +4% vacation pay

Location: Acton District High School

Work Schedule: 35 hours/week, 12 months/year

Hours: Hours: 7:30 am - 3:30 pm

Effective Date: ASAP - January 22, 2027

Position Summary

The supervisor of School Business liaises with school administration, staff, students, parents and community to facilitate all day-to-day operations, including management of the school budget and finances, management of teacher on-calls and supervisions, and supervision and management of the office and office staff.

Key Responsibilities

• Responsible for the administration, recording and reporting of all financial activities in the school in order to ensure that the school complies with board policies/procedures and municipal, provincial and federal laws and regulations.
• Promote and educate staff, students and parents on the benefits of using the online payment system and ensure all available fees, items for purchase, field trips, etc. are made available for payment on the online payment system.
• Training school staff and/or volunteers on financial processes regarding school activities and/or fundraising events involving monetary transactions.
• Coordinate all school purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the needs of the school.
• Prepare monthly reconciliations and reports such as: budget status reports, bank reconciliations, purchase card reconciliation, revenues and expenditures reports, HST rebate submissions and Board budget account reconciliations.
• Manage and direct daily: teacher on-calls and supervisions, occasional teachers, short term and long term LTOs (teaching and non-teaching), ensuring compliance as per collective agreements and as necessary to ensure student learning, protect instructional time and student safety.
• Review and verify all staff absences in Human Resources Attendance Management System on a daily basis to ensure all entries are accurate, absence code is appropriate and the applicable budget code has been used for purposes of payroll, employee records and budget.
• Facilitate school administrative processes to ensure smooth operation of the school for all stakeholders (students, parents, staff, administration and community).
• Manage and coordinate a number of special events, programs and activities (i.e. Registration, Commencement, Halton Food For Thought Program, awards evenings, open houses, etc.).
• Provide responsive customer service to all members of the school community.

Supervisory Responsibilities

Responsible for hiring, training, evaluation, supervision, growth and appraisal of office staff.

Assign work, sets schedules, resolves problems, identifies appropriate individual goals aligned with individual capabilities, work requirements, and HDSB’s vision and strategic plans.

Qualifications

• Three (3) year College Diploma in the Business Administration or equivalent.
• Six (6) years job related experience in an administrative role.
• Clear understanding of accounting principles and PSAB.
• Advanced computer application skills (Microsoft Office and Google Suite).
• Knowledge of computerized accounting systems.
• Ability to multi-task, prioritize and work with frequent interruptions.
• Demonstrates communication, interpersonal and conflict resolution skills.
• Demonstrates leadership and managerial skills.
• Knowledge and experience of HDSB software (ISYS, SFE, BAS, School Cash Suite, Edge4, Trillium, Ebase, Work Tech, School Connects) is preferred.
• Knowledge of HDSB Administrative Procedures, process and policies is preferred.
• Must have a valid driver’s licence and own transportation in order to make deposits at financial institutions.
• Applicants with a combination of equivalent education and experience may be considered.

Job Category: MASS (Management & Professionals) - Job Code # 4075783

This posting is for an existing vacancy.

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.