HRSV-420 Administrative Support Agent, Class I (Replacement)

Dawson College; Montreal (administrative region); Hybrid; CAD 42,000 - 56,000; Full time

Job summary

Dawson College in Montreal, QC, is seeking an HR Administrative Assistant to perform a broad range of clerical tasks within the Human Resources department. The role involves supporting recruitment, onboarding, and training activities, while maintaining records in ATS and HRIS systems.

Candidate must have a DEP/DES or equivalent and at least one year of HR experience, with strong English and French skills and proficiency in Word, Excel, Outlook, and SharePoint.

Qualifications

• Diploma: DEP or DES or equivalent recognized by the authority.
• Minimum of 1 year of relevant experience in HR.
• Ability to work in a unionized environment and maintain confidentiality.

Responsibilities

• Provides administrative support for recruitment and HR activities.
• Maintains ATS and HRIS data, prepares documents and contracts.
• Schedules interviews and testing, books rooms and coordinates logistics.
• Handles onboarding, funding requests, and communication with agencies and unions.

Skills

Customer service

Bilingual English/French

Education

DEP or DES or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Nature of the Work:

The principal and customary work of the employee in this employment class consists in performing administrative functions of a relatively complex nature according to methods and procedures and clerical functions related to activities of the Human Resources department.

Responsibilities:

• Provides administrative support for recruitment, HR-led employee training and professional development and other HR activities.
• Prepares job postings, processes applications and updates the Applicant Tracking System (ATS).
• Updates relevant data in Human Resources Information System (HRIS) related to employees (creates and maintains employee files, uploads documents, generates contracts, etc.)
• Organizes interviews and schedules testing for the HR Managers (contacts candidates, books rooms, etc.)
• Prepares documents, reports and directly communicates with various government agencies (ex. Bureau de placement) and unions or associations.
• Participates in the onboarding of new employees.
• Processes professional development funding requests.
• Prepares various letters and notices (non-medical leaves, retirements, confirmation of employment, etc.)
• Assists in the preparation of various HR lists, reports and documents, as required.
• Updates web pages and employee portal for the HR department.
• Monitors the HR inboxes, screens phone calls and emails; responds to requests for information from internal and external sources.
• Sets up meetings, book rooms, prepare agendas and send notices.
• Provides general administrative support to the HR managers.
• Takes/transcribes minutes, as required.
• Perform other related tasks.

Qualifications:

To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.

Conditions:

• One (1) year of experience working in a human resources department in a unionized environment;
• Customer service oriented in approach, capable of quickly adapting to changing circumstances and able to adequately handle difficult situations
• Ability to deal with rigid deadlines imposed by other parties
• Ability to maintain confidentiality as it relates to HR
• Advanced oral and written English communication skills (testing may be required)
• Intermediate oral and written French communication skills (testing may be required)
• Intermediate knowledge of Microsoft Word (testing may be required)
• Basic knowledge of Microsoft Excel and Outlook (testing may be required)
• Knowledge of Microsoft SharePoint, an asset

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.Dawson College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.