Human Resources Clerk - 10 month position (internal/external)

Sudbury Catholic District School Board; Northeastern Ontario; On-site; CAD 48,000 - 58,000; Full time

Job summary

Sudbury Catholic District School Board is seeking an HR Clerk to provide confidential clerical and administrative support for recruitment, onboarding and personnel file administration. This role serves as a first point of contact for the Board, welcoming visitors and guiding inquiries while supporting HR workflows.

The position requires a 1-year college diploma in Office/HR Administration and roughly two years of related clerical experience, with strong knowledge of HR records, confidentiality

Qualifications

• One-year community college diploma in Office Administration, Business Administration, Human Resources Administration or related field.
• Two years of recent clerical/administrative experience, preferably in HR, education or unionized settings.
• Working knowledge of recruitment, onboarding, employee records administration and confidentiality requirements.

Responsibilities

• Coordinate recruitment and staffing administration including job postings, interviews, testing logistics and hiring documents.
• Maintain accurate recruitment, onboarding and employee records with data entry, filing and reporting.
• Serve as a first point of contact, greet visitors and employees, screen inquiries and provide direction.

Skills

Communication

Confidentiality

Organization

Customer service

Education

One-year college diploma (Office/HR Admin)

Tools

HRIS

Applicant tracking systems

Microsoft 365

Job description

Human Resources Clerk

Permanent - Full-Time (35 hours weekly) - working 10 months yearly - September to June The Human Resources Clerk provides confidential clerical and administrative support for recruitment, staffing, onboarding and personnel file administration. The position supports the broader Human Resources teams workflow processes. As a first point of contact for the Board and Department, the position greets visitors and employees, screens inquiries, and provides direction or referral as appropriate.

RESPONSBILITIES

Recruitment and Staffing Administration

• Coordinate recruitment and staffing administration, including job postings, application intake, interview schedules, testing logistics, candidate correspondence and hiring documentation.
• Maintain accurate recruitment, staffing, onboarding and employee records, including data entry, tracking, filing and routine reporting.
• Monitor HR and recruitment inquiries, respond to routine questions, and elevate matters as required.

Clerical, Records and Administrative Support

• Provide clerical support to the broader Human Resources team, including correspondence, forms, routine reports, workflow follow-up, meeting support and document control.
• Maintain and audit confidential employee, attendance and labour relations records, ensuring accuracy, completeness, privacy and retention compliance.
• Enter, update and verify employee-related data in HR and attendance systems, and track administrative deadlines and documentation requirements.

Reception and Customer Service Support

• Serve as a first point of contact by greeting the public, visitors and employees, screening inquiries, and providing direction, referral or follow-up.

ESSENTIAL QUALIFICATIONS

Education/Certification

Minimum of a one-year community college diploma in Office Administration, Business Administration, Human Resources Administration or a related field.

Required Knowledge

Working knowledge of recruitment, staffing, onboarding, employee records administration and confidentiality requirements. General knowledge of applicable employment legislation, Board policies and collective agreement administration.

Experience

Two years of recent related clerical or administrative experience, preferably in Human Resources, education or a unionized environment.

Technology Skills

Proficiency with Microsoft 365 and demonstrated ability to use HR information systems, applicant tracking systems, databases and electronic records platforms.

Skills/Abilities

Strong oral and written communication, customer service and interpersonal skills. Excellent organizational skills, attention to detail, accuracy and ability to manage competing priorities with minimal supervision. Demonstrated discretion, confidentiality, teamwork and reliability.

Our board is committed to providing safe environments for our students and staff. Should you receive an offer of employment will include the requirement to submit an acceptable Criminal Record and Judicial Matters Check , prior to first day of work, and completion of the Ministry of Labour Worker Health and Safety Awareness in 4 Steps Training (on-line) prior to the commencement of any employment duties.

If you require a disability-related accommodation to participate in the recruitment process, or if you have questions about this collection of information, please contact Human Resources Services at [phone].

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. For questions about this collection of information please contact Human Resources Services at [phone].

Mission

To realize each student’s potential within our inclusive Catholic learning community by nurturing and developing their mind, body and spirit.

Vision

Leaders in Learning and Faith