HRSV-448 Payroll Administration Technician

Dawson-College; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Dawson College seeks a Payroll Administrator to perform a range of administrative payroll tasks, assist support personnel and users, and ensure accurate payroll processing. This role emphasizes confidentiality, accuracy, and timely correspondence with employees and internal stakeholders.

The position requires a DEC in a related field, knowledge of payroll cycles, and proficiency in Excel and payroll software. bilingual communication in English and French is often tested.

Qualifications

• Knowledge of payroll cycles and payroll processes.
• Intermediate Word and Excel skills; testing may be required.
• Excellent planning and time management with tight deadlines.
• Excellent interpersonal, organizational, and multi-tasking skills.
• Maintain confidentiality of information; testing may be required.
• Bilingual communication in English and French may be tested.

Responsibilities

• Process payroll-related entries, adjustments, leaves, and seizures.
• Analyze and process pay-related requests; apply applicable policies.
• Verify payroll entries and related calculations.
• Support quarterly and year-end payroll processes and reporting.
• Handle payroll email communications and respond to queries.
• Coordinate training for time-reporting and prepare Records of Employments.
• Provide operational support to Payroll Professionals and Managers.

Skills

Payroll knowledge

MS Excel

MS Word

Time management

Interpersonal skills

Organizational skills

Confidentiality

English communication

French communication

Education

DEC (college studies) with appropriate specialty

Tools

Clara RH-Paie

Job description

Nature of the Work

The principal and customary work of the employee in this employment class consists in performing various technical tasks of an administrative nature. They assist support personnel as well as users of the department concerned.

Responsibilities

• Processes all payroll related entries including but not limited to: payroll adjustments, vacation/sick bank payouts and updates, statutory holiday payments, additional vacation payments, seizures, leaves of absences, conversion of contracts, CI adjustments, leaves of absence, salary seizures, and other related entries.
• Receives, analyzes and processes pay related requests (terminations, salary adjustments etc.); applies legislation, policies, procedures and collective agreements where applicable;
• Verifies payroll entries related to salaries, budget codes, revenue codes and all associated calculations;
• Support Quarterly and year-end payroll processes, including reporting for Finance and external auditors, and prepare required government and institutional deduction reports.
• Oversees all payroll related email communications sent to the service (Dawson Payroll) and responds to and follows up with any employee payroll queries;
• Acts as resource person for time-reporting access and support, coordinates training sessions for all categories of employees;
• Prepares, validates and submits Records of Employments;
• Provides operational support to the Payroll Professionals and Managers
• Creates and distributes annual leave banks, including sick, vacation, overtime, and statutory holiday (VWR)
• Calculates vacation and sick leave entitlements in accordance with the applicable Collective Agreements.
• Produces and issues sick bank statements in accordance with the Collective Agreements.
• Generates, tracks, and follows up on vacation planners; submits approved planners to Time Management
• Monitors unpaid vacation and makes adjustments as required.
• Maintains and updates additional vacation banks, including adjustments related to leaves, position changes, or entitlement revisions.
• Administers overtime banks, including annual payouts or carryovers, tracking agreements, and adding banks for newly eligible employees.
• Updates sick leave banks each pay period, including adding entitlements for new eligible employees, and process annual payouts or conversions to vacation.
• Performs other related duties as required.

Qualifications

To have a diploma of college studies (DEC) with an appropriate specialty or, a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Conditions

• Knowledge of payroll cycles and payroll processes
• Knowledge of computerized payroll platforms and/or systems
• Intermediate Microsoft Word and Excel skills (testing may be required);
• Excellent planning and time management skills and ability to work with tight deadlines;
• Excellent interpersonal skills and proven ability to work in a team;
• Excellent organizational and multi-tasking skills;
• Must be able to maintain department standards with respect to the confidentiality of information
• Intermediate alpha numeric data entry skills (testing may be required)
• Intermediate English communication skills (testing may be required);
• Intermediate French communication skills (testing may be required);
• Knowledge of Clara RH-Paie, an asset
• Canadian Payroll Certification, an asset

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.The College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.