HR Operations and Governance Coordinator

FX Innovation; Montreal (administrative region); On-site; CAD 65,000 - 90,000; Part time

Benefits offered by this job

Remote work

Vacation 4 weeks + 5 personal days

Insurance options

Professional development

Job summary

Ateko, backed by Bell Canada, is hiring an HR Operations Administrator for a one-year contract hybrid in Montreal.

You will manage the full administrative lifecycle for employees, administer HR files, coordinate contract workers in Fieldglass, and support managers via HRSD and email.

Strong organizational, analytical skills and knowledge of HR systems (HRIS/HRSD/Fieldglass) are essential; CRHA or payroll knowledge are assets.

Qualifications

• Degree in administration, HR, or related field with 3–5 years HR administration experience.
• Experience in a compliant environment with SOC 2 knowledge.
• Proficient in HR systems/tools (HRIS, HRSD, Fieldglass) and MS Office (Excel, Outlook).
• Strong administrative and analytical skills with high-volume transaction management.
• Excellent organizational and interpersonal skills with discretion for confidential information.
• CRHA designation, payroll knowledge, or experience in regulated environments are assets.

Responsibilities

• Manage the entire administrative lifecycle of employees, including hiring, contracts, onboarding, status changes, promotions, extensions, and departures.
• Administer HR files and systems with data accuracy, documentation compliance, access management, and file archiving.
• Coordinate the administration of contractual workers, including contracts, renewals, surveys, timelines, and management in Fieldglass and partner platforms.
• Provide consulting and operational HR support to employees and managers via HRSD, the HR email box, and routine administrative requests.
• Ensure compliance, confidentiality, and continuous improvement of HR processes and documentation.
• Collaborate with internal teams and business partners (Talent Acquisition, Payroll, IT, People and Culture) to support HR operations and knowledge sharing.

Skills

HR administration

Analytical skills

Organizational skills

Discretion & confidentiality

Communication

Autonomy

Education

Bachelor's degree in administration or HR

Tools

HRIS

HRSD

Fieldglass

Excel

Outlook

Job description

Location: Hybrid | Montreal
Type: Contract, end September 2026 – beginning of October 2027
Team: HR and Administration

*** Temporary position, one-year contract ***

Ateko, backed by Bell Canada, delivers IT solutions across five platforms: ServiceNow, Salesforce, AWS, Microsoft Azure and Google. Beyond implementation, our personalized services and continued support helps connect teams, streamline processes, and remove barriers.

The result: our services are in demand and our teams are growing. If you're motivated by this momentum, we are hiring!

YOUR IMPACT
You won't be stuck in maintenance mode. At Ateko, you'll work on strategic, high-impact projects to maximize value for our clients in the technology industry. Your success will be measured by the accuracy and compliance of HR operations, adherence to service deadlines, the quality of the employee and manager experience, proactive management of contracts and files, as well as continuous improvement of processes and administrative controls.

YOUR TEAM
We hire top-tier talent and give them the space to shine. You'll collaborate with People and Culture under the leadership of the Director, HROps and Governance. No egos, just smart people solving complex problems together in collaboration with Talent Acquisition, Payroll and Information Technology as well as with managers, Finance and Learning partners with the mission of to ensure the management and monitoring of administrative activities related to the employee lifecycle and to ensure data accuracy, compliance with HR processes, and excellence in service provided to employees, managers, and internal partners.

WHAT TO EXPECT
Your day to day will look like this:

• Manage the entire administrative lifecycle of employees, including hiring, contracts, onboarding, status changes, promotions, extensions, and departures.
• Administer HR files and systems, ensuring data accuracy, documentation compliance, access management, and file archiving.
• Coordinate the administration of contractual workers, including contracts, renewals, required surveys, timelines, and management in Fieldglass and partner platforms.
• Provide consulting and operational HR support to employees and managers via HRSD, the HR email box, and routine administrative requests.
• Ensure compliance, confidentiality, and continuous improvement of HR processes, particularly concerning control requirements, audits, personal information protection, and documentation of procedures.
• Collaborate with internal teams and business partners (Talent Acquisition, Payroll, IT, People and Culture) to support HR operations, organizational projects, and knowledge sharing.

THE EXPERIENCE WE ARE LOOKING FOR
The following experience will help you succeed in this role. However, if you don't meet all these criteria, we will be happy to consider your application, because we're looking for potential first.

• Degree in administration, human resources, or related field, combined with 3 to 5 years of experience in HR administration, including the management of employment contracts and contractual workers.
• Experience in a structured and compliance-oriented environment, with knowledge of quality controls, audits, documentation standards, or requirements such as SOC 2.
• Proficiency in HR systems and administrative tools (HRIS, HRSD, Fieldglass, or equivalents), as well as excellent knowledge of the Microsoft Office suite, particularly Excel and Outlook.
• Strong administrative and analytical skills, with the ability to manage a high volume of transactions, maintain data accuracy, and document processes according to established procedures.
• Excellent organizational and interpersonal skills, including priority management, internal customer service, communication, discretion, and handling confidential information.
• Autonomy, rigor, and a spirit of continuous improvement, with the ability to collaborate effectively, adapt to change, and contribute to the optimization of HR practices; a CRHA designation, knowledge of payroll, or experience in a highly regulated environment are considered assets.

OUR OFFER

• Remote work: The choice is yours, work from home or from one of our offices.
• Vacation: Everyone at Ateko has at least 4 weeks of vacation and 5 personal days.
• Insurance: You're covered as of your first day of work and have 3 policies to choose from (Ateko pays half of the coverage fee).
• Professional development: Your goals are part of our journey, and we support your development through recognized certification pathways.

We're building a culture where diverse perspectives fuel creativity, and collaboration drives breakthroughs. Visit our LinkedIn page to learn more.

ACCESSIBILITY
We're committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or [e-mail] to make arrangements.

If you have questions regarding accessible employment at Ateko please email our Human Resources team at [e-mail].