HR & Office Administrator — Flexible, Growth‑Oriented

circlecardiovascularimaging; Calgary; On-site; CAD 50,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work arrangements

Wellness program

Tuition reimbursement

Kudos program

Annual salary review

Job summary

Circle Cardiovascular Imaging, headquartered in Calgary, is seeking an HR/Office Administrator to keep the daily office running smoothly and support the HR team across the employee lifecycle.

You will be the first point of contact, coordinate events, manage facilities, and assist with travel, onboarding, and reporting. A calm, organized professional with 2+ years of office management is ideal.

Qualifications

• 2+ years of office management experience.
• Strong MS Office skills (Word, PowerPoint, Excel, Teams).
• Experience handling confidential information with discretion.
• Ability to juggle multiple priorities under tight deadlines.
• Bonus: admin experience in Software or Medical industries.
• Calm, capable presence in busy periods.

Responsibilities

• Be the face and voice of Circle, handle reception and shipping for the office.
• Coordinate town halls and larger company events and meetings.
• Be the go-to contact for the building and facilities needs.
• Stock the office and kitchen to keep operations running smoothly.
• Plan and coordinate corporate events and internal recognition programs.
• Oversee corporate travel bookings and related arrangements.
• Assist with data entry, reporting, and document preparation.

Skills

Office multitasking

Communication

Discretion & confidentiality

Time management

Education

Administration diploma (nice to have)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

Circle Cardiovascular Imaging, headquartered in Calgary, is seeking an HR/Office Administrator to keep the daily office running smoothly and support the HR team across the employee lifecycle.

You will be the first point of contact, coordinate events, manage facilities, and assist with travel, onboarding, and reporting. A calm, organized professional with 2+ years of office management is ideal.