Office Administrator, (Calgary) - Facilities and Corporate Services

Alberta Blue Cross; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

Alberta Blue Cross is seeking an Office Administrator to support day-to-day operations at our Calgary office. You will coordinate workplace services, security access, and facilities coordination, reporting to the Director of Facilities Management and Corporate Services.

The role requires daily commuting to our Calgary location at 215 2nd St SW. Key duties include managing mail, IT equipment, conference room bookings, and safety protocols while ensuring a professional environment.

Qualifications

• Post-secondary education in office administration or related field; facilities coordination experience is an asset.
• Demonstrated experience in office administration, workplace services, and/or facilities coordination.
• Exceptional time management and organizational skills with a high degree of accuracy.
• Ability to manage competing priorities and work in a fast-paced environment with attention to detail.
• Excellent written and verbal communication skills; ability to draft clear, concise, and professional correspondence.
• Maintain professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Greet and assist customers, visitors and vendors while managing daily office operations and workplace services to ensure a professional and efficient work environment.
• Manage courier, mail and outgoing deliveries, maintain office and kitchen supplies and other tasks as required.
• Administer and coordinate IT equipment distribution, pickups and return of equipment.
• Coordinate conference and meeting room bookings, including room setup and post-meeting cleanup, to ensure spaces are prepared and maintained for scheduled events.
• Coordinate office maintenance, furniture repairs, and other facility-related service requests to ensure timely resolution and minimal disruption to daily operations. Administer employee security access cards, office floor and building access, and visitor sign in procedures.
• Manage workplace Health, safety and emergency protocols. Coordinate inspections, maintenance and reporting. Replenish first aid supplies, safety notices and act as the Floor Warden during evacuations and participate in safety committees.
• Manage secure document disposal bins, schedule and oversee pickups and support related records handling requirements in accordance with our records management policy.
• Assist with uploading, organizing, and maintaining electronic documents within a centralized document management system, ensuring accuracy and compliance with records management standards.

Skills

Time management

Organizational skills

Written & verbal communication

Discretion

Confidentiality

Education

Post-secondary education in Office Administration

Facilities coordination (asset)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Alberta Blue Cross® is an Alberta based organization dedicated to delivering exceptional customer experience and community leadership. We’re committed to providing the best health coverage to over 1.8 million members and take an active role in promoting wellness. We believe in what we do—and place trust in our employees to deliver our vision.

Working at Alberta Blue Cross® means having a career where you’ll be recognized for your contributions. We value diversity, encourage our team members to maintain a healthy work-life balance and provide opportunities for career growth.

OVERVIEW:

Our Facilities Management and Corporate Services team is evolving, and we are seeking a collaborative, people-focused, and results-driven Office Administrator in our new Calgary office to manage all daily office tasks.

Reporting to the Director, Facilities Management and Corporate Services, the Office Administrator role supports day-to-day office operations, workplace services, security access administration, and facilities coordination for our Calgary office. This position ensures employees, visitors, vendors, and internal departments have access to the office services, supplies, equipment, meeting spaces, and workplace supports required for business operations. The Office Administrator role coordinates with internal employees, Edmonton-based departments, building management, service vendors, and other support teams to maintain a safe, organized, functional, and service-oriented workplace environment.

The successful candidate will be required to commute daily and work on site in our Calgary office located at 215 2nd St SW, Calgary.

WHAT YOU WILL DO:

• Greet and assist all customers, visitors and vendors while managing daily office operations and workplace services to ensure a professional and efficient work environment.
• Manage courier, mail and outgoing deliveries, maintain office and kitchen supplies and other tasks as required.
• Administer and coordinate IT equipment distribution, pickups and return of equipment.
• Coordinate conference and meeting room bookings, including room set up and post-meeting cleanup, to ensure spaces are prepared and maintained for scheduled events.
• Coordinate office maintenance, furniture repairs, and other facility-related service requests to ensure timely resolution and minimal disruption to daily operations. Administer employee security access cards, office floor and building access, and visitor sign in procedures.
• Manage workplace Health, safety and emergency protocols. Coordinate inspections, maintenance and reporting. Replenish first aid supplies, safety notices and act as the Floor Warden during evacuations and participate in Blue Watch Committee workplace safety and emergency preparedness activities.
• Manage secure document disposal bins, schedule and oversee pickups and support related records handling requirements in accordance with our records management policy.
• Assist with uploading, organizing, and maintaining electronic documents within a centralized document management system, ensuring accuracy, and compliance with records management standards.

WHAT YOU WILL HAVE:

• Post secondary education in office administration, facilities coordination would be considered an asset, but consideration will be given to those with relative work experience.
• Demonstrated experience in office administration, workplace service and or facilities coordination.
• Exceptional time management and organizational skills with a high degree of accuracy.
• Ability to manage competing priorities and work in a fast-paced environment with attention to detail.
• Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.
• Ability to maintain a high level of professionalism, discretion, and confidentiality.
• Expertise with Microsoft word, excel, outlook, and powerpoint.

• Demonstrated ability in dealing with confidential information is required.
• Ability to flex priorities with limited timelines. Ability to meet deadlines

This position will remain open until a suitable candidate is selected.

Alberta Blue Cross® is an inclusive employer committed to a workplace that reflects the diversity of the communities we serve. We empower and are advocates for our team members by welcoming, respecting and valuing their unique perspectives, backgrounds, and experiences.

We offer the opportunity to work in an innovative, high-energy team-focused environment.

A criminal record check satisfactory to Alberta Blue Cross will be required as a condition of employment, following a conditional offer.