HR/Office Administrator - Maternity Coverage (2026-022)

circlecardiovascularimaging; Calgary; On-site; CAD 50,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work arrangements

Wellness program

Tuition reimbursement

Kudos program

Annual salary review

Job summary

Circle Cardiovascular Imaging, headquartered in Calgary, is seeking an HR/Office Administrator to keep the daily office running smoothly and support the HR team across the employee lifecycle.

You will be the first point of contact, coordinate events, manage facilities, and assist with travel, onboarding, and reporting. A calm, organized professional with 2+ years of office management is ideal.

Qualifications

• 2+ years of office management experience.
• Strong MS Office skills (Word, PowerPoint, Excel, Teams).
• Experience handling confidential information with discretion.
• Ability to juggle multiple priorities under tight deadlines.
• Bonus: admin experience in Software or Medical industries.
• Calm, capable presence in busy periods.

Responsibilities

• Be the face and voice of Circle, handle reception and shipping for the office.
• Coordinate town halls and larger company events and meetings.
• Be the go-to contact for the building and facilities needs.
• Stock the office and kitchen to keep operations running smoothly.
• Plan and coordinate corporate events and internal recognition programs.
• Oversee corporate travel bookings and related arrangements.
• Assist with data entry, reporting, and document preparation.

Skills

Office multitasking

Communication

Discretion & confidentiality

Time management

Education

Administration diploma (nice to have)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

About Circle Cardiovascular Imaging:

Circle’s vision is to enable healthier Lives through better imaging by transforming cardiac magnetic resonance imaging (MR) and other advanced imaging technologies to improve Cardiovascular Care. Circle Cardiovascular’s 'cvi42' is the Cardiac MR market leader imaging processing software.

Circle Cardiovascular Imaging (Circle) designs, builds, and implements the best-in-class cardiovascular Magnetic Resonance Imaging solutions. At the heart of everything we do is our unrelenting drive to continually offer better solutions for healthcare providers that improve healthcare outcomes. This fuels our creativity, informs our decisions and it is the reason we are passionate about our work and most importantly why we are successful. We are careful stewards of resources focused on optimizing both customer and investor value. We strive to make Circle a place where employees are highly valued, engaged, and have opportunities for professional development. Our roots are medical and digital, our passion is contagious, and our people are amongst the best.

Position Overview:

At Circle’s Calgary head office, no two days look the same and we’re looking for someone who thrives in that energy. As HR/Office Administrator, you’ll be the glue that keeps daily office operations running smoothly, the first person employees will reach out to, and a trusted right hand to our HR team. This isn’t a “just admin” role. You’ll help coordinate town halls and other big company moments, keep the office humming, and get hands-on exposure across the full employee lifecycle, from onboarding to benefits to performance support. If you love variety, move fast, and take pride in being the person everyone can count on, you’ll fit right in here.

The HR/Office Administrator will report to the HR Director.

General Responsibilities:

• Be the face and voice of circle. Handle reception with polish by answering and directing calls, plus managing shipping and receiving for the whole office.
• Help bring big moments together. Support the coordination of town halls and other larger company events and meetings, keeping logistics on track behind the scenes.
• Run point on the building. Be the go-to contact for the building operator: service requests, meeting room bookings, key cards, parking, all of it.
• Stock the essentials. Keep the office and kitchen fully supplied so the team never misses a beat.
• Bring people together. Plan and coordinate corporate events that people actually look forward to.
• Keep travel on track. Oversee corporate travel bookings through Melon, our corporate travel partner.
• Power the paperwork. Support data entry, reporting, and polished documents and presentations.
• Make new hires feel at home. Partner with IT and hiring managers to deliver a seamless, well-timed onboarding experience.
• Champion Recognition. Own and run our Kudos recognition platform program, celebrating great work across the company.
• Jump into the mix. Take on special projects and evolving priorities as they come up. No two weeks look the same.

Required Skills/Experience:

• 2+years of office management experience (or an equivalent mix of education, training, and experience).
• Sharp skills in Microsoft Office: Word, PowerPoint, Excel and Teams.
• A track record of handling confidential information with discretion and care.
• A knack for juggling multiple priorities under tight deadlines without missing a beat.
• Bonus points for admin experience in the Software or Medical industries.
• A calm, capable presence, even when things get busy.

Educational Requirements:

• An Administration diploma is a nice to have but not required. Candidates with hands-on experience will also be considered.

About the Benefits:

• Competitive compensation and vacation
• Flexible working arrangements
• Employee Wellness Program
• Professional development and tuition reimbursement program
• Gratifying internal recognition/kudos programs
• Annual salary review - based on company and individual performance
• Fun, inclusive, ego-free environment where diversity and individual thoughts are encouraged and valued