HR Coordinator

Ottawa Salus Corporation; Ottawa; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a proactive Human Resources Coordinator to support various HR functions. In this dynamic role, you will lead recruitment efforts, coordinate onboarding processes, and assist in training initiatives, all while ensuring compliance with Ontario employment legislation. Your expertise will contribute to enhancing the employee experience and fostering a positive workplace culture. If you are passionate about human resources and eager to make a difference in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 2 years of HR experience or equivalent education.
• Knowledge of Ontario employment legislation is essential.

Responsibilities

• Lead recruitment and onboarding processes.
• Maintain HR records and support performance management.

Skills

Human Resource Management

Communication Skills

Problem-Solving Skills

Administrative Skills

Flexibility

Education

Post-Secondary Education in Human Resource Management

CHRP designation

Tools

Microsoft Office Suite

SharePoint

HR Technology

Job description

Job Description

Posted Monday, April 7, 2025 at 4:00 AM | Expired Tuesday, April 22, 2025 at 3:59 AM

Job Title: Human Resources Coordinator

Number of position(s): One (1)

Job Type: 1-Year Temporary Full Time Excluded Position (35 Hours/Week)

Language: Bilingual (English and French) is considered an asset

Reports to: Director of Human Resources

Job Summary:

The Human Resources Coordinator is a generalist role responsible for supporting various functions of the HR department. This involves assisting in the day-to-day delivery of HR services and working closely with the HR team on key projects and programs. This role supports Salus HR strategy in growing talent pipelines and enhancing the employee experience.

Responsibilities:

1. Recruitment and Onboarding:
2. Lead recruitment and selection processes in accordance with the Collective Agreement and legislative requirements, utilizing various sources (job boards, social media, etc.).
3. Prepare draft offer letters for review and transmit final letters to candidates.
4. Coordinate onboarding processes, including workflows and liaising with teams for smooth onboarding.
5. Conduct HR orientation sessions with new hires.

1. General HR Coordination:
2. Respond to internal HR inquiries promptly and direct employees to appropriate sources.
3. Guide employees through HR processes across the employee lifecycle.
4. Support HR Business Partners in processing disability and WSIB claims, ensuring proper records management.
5. Meet bi-weekly with payroll to communicate staffing changes.
6. Maintain personnel files and HR records.
7. Maintain orientation and onboarding programs.

1. Committee Support:
2. Prepare and distribute agendas and materials.
3. Coordinate training, surveys, and other activities.
4. Maintain committee records and prepare reports.

1. Training and Development:
2. Assist in organizing training initiatives, including annual compliance training.
3. Maintain training records and develop compliance reports.
4. Deploy evaluation tools for training quality improvements.

1. Performance and Talent Management:
2. Coordinate the annual performance review process and report on completion status.

1. General HR Functions:
2. Maintain and update employee data in HRIS.
3. Perform other related duties as assigned.

Qualifications:

• Post-Secondary Education in Human Resource Management, Labour Relations, or related field, with 2 years of HR experience, or equivalent.
• CHRP designation (or working towards) is an asset.
• Ability to work with vulnerable and marginalized populations.
• Flexibility in working hours as needed.

Knowledge and Experience:

• Knowledge of Ontario employment legislation (Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, WSIB).
• Proficiency in Microsoft Office Suite and SharePoint.
• Strong administrative and communication skills.
• Experience with HR technology and social media recruiting.

Suitability:

• Excellent interpersonal skills and confidentiality.
• Experience in unionized environments preferred.
• Attention to detail, organization, and problem-solving skills.
• Ability to work independently and collaboratively.
• Experience in healthcare or non-profit sectors is an asset.

Pre-Hiring Requirements:

• Academic certificates.
• Criminal record check (Vulnerable Sector Screening).
• Legal eligibility to work in Canada.

Language Requirement:

Fluent in English; fluency in French (oral) is an asset.