HR Administrator

Lifescience Dynamics Limited; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading life science consulting company is seeking an HR Administrator in Toronto to support recruitment and HR operations across multiple countries. The role involves managing the employee lifecycle, ensuring compliance, and providing administrative support to the HR Director. Ideal candidates will have a Bachelor's degree and strong communication skills, with a commitment to developing a career in HR.

Qualifications

• Bachelor’s degree, preferably in a subject that involves essay writing.
• Interest in pursuing a career in HR, preferably with further study (e.g., CIPD).
• Quick learner, able to take initiative and eager to develop new skills.

Responsibilities

• Coordinate recruitment processes including sourcing and scheduling interviews.
• Manage HR paperwork compliance for multiple countries.
• Support performance management and talent administration.

Skills

Communication

Organizational Skills

Trustworthiness

Initiative

Dependability

Ethical Standards

Education

Bachelor’s degree

Job description

The role of HR Administrator is to coordinate and perform HR & Recruitment duties while providing an extensive level of support to the HR Director. The HR Administrator is a critical role within the HR team, as well as the wider Business Operations Team, supporting the business with the Employee Lifecycle and key HR tasks. Please note : whilst based in Toronto, this role is geared to provide HR support across the business.

Lifescience Dynamics is a life science consulting company, working with pharmaceutical companies to provide them with research and intelligence regarding their therapy areas and market activity. Lifescience Dynamics currently has around 85 employees and operates across four countries : UK, US, Canada, and Poland. This role would work with employees across all offices, dealing with people matters, whilst managing different employment law legislations and HR processes.

Key Responsibilities :

Recruitment

• Sourcing, screening, and scheduling interviews for all candidates across all roles.
• Owning and managing the company's application tracking system.
• Supporting candidate sourcing and outreach, including career fairs, job posts, and passive candidate engagement through employer branding.
• Building relationships with universities, particularly in Toronto / Eastern Time zone.
• Leading the offer process, conducting due diligence, and drafting employment contracts.
• Sourcing references.
• Leading the onboarding process, including scheduling training sessions and supporting IT equipment delivery / set-up, and ensuring employees are set up in HiBob (IMS).

Administrative Tasks

• Managing paperwork compliance for UK, US, Canadian, and Polish entities.
• Drafting requisite letters (e.g., promotion, salary adjustment, variable bonus, etc.).
• Ensuring HiBob (IMS) is current and accurate, including onboarding, offboarding, and annual leave / absence monitoring.
• Available to answer team questions on general HR processes and policies, particularly in the US and Canada.
• Offboarding, ensuring IT equipment is returned to the closest office.
• Assisting the HR Director with communications / slides for Townhalls, Mid-Year Planning, etc.
• Other HR-related administrative tasks as required.

People Management

• Providing operational support for performance management, helping to manage the annual appraisal process, feedback cycles, and promotion calibration.
• Assisting line managers with probation assessments, helping collate feedback and come to the best outcome with the designated stakeholder.
• Assisting the HR Director with talent administration for all employees, including progression and learning & development opportunities.
• Assisting the HR Director with Global Learning Week.

General

• Assisting the Executive Assistant with workplace management and health & safety, including work-from-home setup and office seating plan.
• Providing general support for the local office.
• Assisting Operations Lead as required.

Key Skills Required :

Qualifications

• Bachelor’s degree, preferably in a subject that involves essay writing, as communication is critical.
• Interest in pursuing a career in HR with a preference for further study (e.g., CIPD or equivalent).
• Quick learner, able to take initiative and eager to develop new skills.
• Excellent communication skills, written and verbal.
• Strong organizational skills.
• High level of ethical and moral standards.
• Exceptional communication skills.
• Trustworthiness and dependability.
• Hardworking, committed, and dedicated to all tasks.
• Willingness to wear multiple 'hats' and maintain a positive, can-do attitude.